Leachate Hauling for City of Waco

The City of Waco is requesting bids for landfill leachate hauling services, with bids due August 14, 2026 at 2:00 p.m. Central Time. A non-mandatory pre-bid meeting via Zoom was held July 31, 2026; questions are due August 7, 2026 at 5:00 p.m. Central Time.

The scope includes all labor, transportation, equipment, materials, permits, and supplies to load, transport, and unload leachate from the City-operated solid waste landfill facility (MSW 2400) at 4730 TK Parkway, Axtell, Texas to the Central Wastewater Treatment Plant at 1147 Treatment Plant Road, Waco, Texas—a one-way distance of approximately 20.6 miles. Operations occur Monday through Friday from 8:00 a.m. to 5:00 p.m. Pricing is structured as a per-gallon hauling rate, calculated by dividing full trailer gallon capacity by cost per full trailer load. The City pays only for full loads; partial loads are compensated at a pro-rated rate with prior approval from the Landfill Manager and only when pickup completely empties on-site storage tank.

The contract period runs October 1, 2026 through September 30, 2027, with four optional one-year renewals. The City reserves the right to award to multiple bidders and will make award based on lowest responsible bidder or best value, considering purchase price, bidder reputation, service quality, extent of meeting City needs, past relationships, and long-term costs. Final award is anticipated by September 1, 2026. Contracts exceeding $100,000 require City Council approval.

Contractors must maintain comprehensive insurance (workers' compensation, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate, and business automobile liability of $2,000,000). Performance bonds are required for contracts over $100,000; payment bonds for contracts over $50,000. Bids must be submitted through the City's e-Procurement portal (Bonfire) or by physical delivery; fax and email submissions are not accepted.