RFB 2026-032 Leachate Hauling.pdf

REQUEST FOR BID

RFB 2026-032

Leachate Hauling for City of Waco

Issue Date: July 21, 2026

All Questions Due: August 7, 2026, 5:00 P.M. CT

Bid Closing Date & Time: August 14, 2026, 2:00 P.M. CT

Bid Opening Date & Time: August 14, 2026, 2:01 P.M. CT

For Information Contact:

Christopher Hanchard, Purchasing Agent, 254-750-6640, or ChristopherH@wacotx.gov

Pre-Bid Meeting (Non-Mandatory):

Friday, July 31, 2026, at 10:00 A.M.

Via Zoom Video & Dial In (Please see Page 3)

RFB Opening Location:

Purchasing Services Office, 1415 N. 4th Street, Waco, Texas via Zoom Video Conferencing Only

Zoom & Dial-In Information:

Please see Page 3

Purchasing Services Post Office Box 2570 Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

RFB No. 2026-032 Leachate Hauling for City of Waco Page 1 mailto:ChristopherH@wacotx.gov

RFB BOILER PLATE – PROJECTS OR SERVICES 05/2026

EUNA / BONFIRE ELECTRONIC BIDDING

The City of Waco utilizes Electronic Bidding, Proposals and Qualification (RFB/RFP & RFQ) submissions through the City’s e-Procurement database system, EUNA / Bonfire.

We ask vendors to register with EUNA / Bonfire to access and respond to any advertisement for bids and services required by the City. Registration is secure and user friendly. Vendors can register at the link below. Once registered, vendors will be able to:

Register with the City of Waco.

Receive notifications for bids and services requests from the City.

Stay updated on changes, addendums, open solicitations.

Submit bids and proposals electronically.

Vendors can inquire about the details and requirements of various bidding opportunities.

The City will still accept bids and proposals by mail or drop off. Notifications of changes, addendums and updates will also be available on the City’s website as well as other media outlets the City uses for solicitations.

The City appreciates your participation. If you have questions during the electronic bid/proposal process, please contact the issuing buyer, whose contact information can be found in the solicitation document. You can also contact EUNA / Bonfire with registration or customer support issues.

Website links to assist you: waco-texas.bonfirehub.com/login

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ZOOM ACCESS INSTRUCTIONS & ADDITIONAL

INFORMATION

PRE-BID

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITIONAL

INFORMATION:

No Pre-Bid Meeting Scheduled

BID OPENING

BID NUMBER:

DATE:

TIME: CENTRAL

QUICK LINK:

MEETING ID:

DIAL IN NUMBER:

PASS CODE:

ADDITIONAL

INFORMATION:

RFB No. 2026-032 Leachate Hauling for City of Waco Page 3

TABLE OF CONTENTS

Register Interest Form I. Schedule for Solicitation II. Contact with City of Waco III. Definitions IV. Requested Services / Products V. Request For Bids – Submission and Award Procedures

Appendices A. Services/Products Bid Forms

(1) Pricing Form(s)

B. Contract Requirements

(1) City of Waco General Terms and Conditions

(2) General Condition for Construction Work

(3) Insurance & Indemnification Requirements

(4) Worker’s Compensation

(5) Wage Rates

(6) Sales Tax Information

(7) House Bill 89 Energy Form

(8) House Bill 89 Firearms Form

(9) House Bill 89 Israel Form

(10) House Bill 1295 Information Sheet

(11) Foreign Terrorist Organization Form

(12) Protest Procedure

(13) Sample Contract Form

(14) Sample Payment and Performance Bond Requirements

(15) Registered with the Texas Secretary of State

(16) W-9 Taxpayer Identification Form

(17) Electronic Funds Transfer Authorization (EFT Form)

C. Forms to Complete and Return

(1) Submission of Bid/Proposal and Acknowledgment of Addenda

(2) Business Identification Form

(3) Conflict of Interest Questionnaire (CIQ form)

(4) Disclosure of Relationships with City Council/Officers (City Charter)

(5) HUB Business Certification

(6) Litigation Disclosure

(7) Certification Regarding Debarment

(8) Non-collusion Affidavit

(9) Texas Public Information Act

(10) Drug Free Workplace

D. Detailed Specifications See Section for Specific Documentation

E. City of Waco Specifications See Section for Specific Documentation and/or link(s)

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RFB 2026-032

Leachate Hauling for City of Waco

Please Register for Notification

REGISTER INTEREST

You have received a copy of the above-described Request document. If you would like to register your interest in this project so that you will receive any future notices or addenda concerning the project, please fill in the information requested below and fax this page to 254-750-8063. You may also scan this page and email to: ChristopherH@wacotx.gov.

Company/Firm:

Name of Contact Person(s):

Email(s):

Telephone:

Fax:

Mailing Address:

It is your responsibility to complete and return this form to the City. Failure to do so will result in your not receiving notices and addenda related to this project from the City of Waco.

Notices and addenda are posted on the City’s website and can be accessed at: waco-texas.com/bids

City of Waco Purchasing Services Post Office Box 2570

Waco, Texas 76702-2570 Telephone 254 / 750-8060

Fax 254 / 750-8063 waco-texas.com

RFB No. 2026-032 Leachate Hauling for City of Waco Page 5

Tentatively, the final selection decision will be made, and submitters will be notified of award by, September 1, 2026. This schedule is subject to change by the City.

II. CONTACT WITH CITY OF WACO

The contact person for this solicitation process is: Christopher Hanchard, Purchasing Agent who can be reached at:

RFB BOILER PLATE – PROJECTS OR SERVICES 05/2026

I. SCHEDULE FOR SOLICITATION

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Waco.

Issuance of the RFB

Pre-Bid Meeting 10:00 a.m.

Deadline for Questions 5:00 p.m.

Bid Due Date 2:00 p.m.

July 21, 2026

Via Zoom Video & Dial In July 31, 2026

August 7, 2026

Via Zoom Video & Dial In August 14, 2026

Bid Opening Date at 2:01 p.m. August 14, 2026

Email: ChristopherH@wacotx.gov Telephone: (254) 750-6640 Fax: (254) 750-8063

Questions concerning the solicitation can be submitted through the City of Waco’s e-Procurement portal (Bonfire) at waco-texas.bonfirehub.com/login (preferred) or by email to the contact person listed above.

Official Address (if needed) - City of Waco Purchasing Services Attn: Christopher Hanchard, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

Contact someone other than the Purchasing Agent listed above, or his/her designated representative at the City of Waco concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Waco. Addenda will also be made available through the City of Waco’s e-Procurement portal (Bonfire) at waco-texas.bonfirehub.com/login or the City of Waco Website at waco-texas.com/bids. Interested professional service providers are encouraged to return the Register Interest form on the previous page.

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III. DEFINITIONS

The following definitions apply to this document and the transaction between the City and the selected submitter unless otherwise designated in the context. Terms, which are singular, may include multiple, where applicable and when in the best interests of the City:

(1) “City” means and refers to the City of Waco, Texas.

(2) “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Texas.

(3) “Bid” or “Submission” refers to a response submitted to an RFB.

(4) “RFB” means and refers to a Request for Bid that will be awarded based on lowest responsible bid or best value to City of Waco.

(5) “Selected submission” means and refers to the submission sent to the City of Waco by the Selected Firm.

(6) “Selected Firm” means the firm who is selected by the City and to whom the City Council/City Manager awards a contract for the services or commodities requested in this solicitation.

(7) “Solicitation” means an RFB issued by the City Waco seeking products or services described in the document.

(8) “Submitter” or “Vendor” or “Bidder” or “Contractor” means a firm that submits a response to a solicitation.

(9) “Contract documents” includes the RFB and all the Appendices attached to the RFB.

(10) “Day” means a calendar day or working day (this should be defined based on the bid) unless otherwise specifically defined.

(11) "TxDOT" means Texas Department of Transportation

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IV. REQUESTED SERVICES/PRODUCTS

A. Scope of Services / Specifications

RFB No. 2026-032 Leachate Hauling for City of Waco Page 8

The City of Waco is requesting bids for Landfill Leachate Hauling Services. The successful bidder(s) shall provide all labor, transportation, equipment, materials, permits, and supplies necessary to safely and legally transport leachate generated at a City-operated solid waste landfill facility to a City-operated wastewater treatment facility.

Services shall include the loading, transportation, and unloading of leachate from the landfill leachate collection/storage system to the designated wastewater treatment facility.

The successful bidder(s) shall provide hauling services between the following locations:

Leachate Loading Location (City Solid Waste Landfill MSW 2400):

Address: 4730 TK Parkway, Axtell, TX 76624

Leachate Disposal Location (Central Wastewater Treatment Plant):

Address: 1147 Treatment Plant Road, Waco, TX 76708

Approximate One-Way Road Distance Between Locations:

20.6 miles

Operation Hours (MSW 2400 & Central Wastewater Treatment Plant):

Monday - Friday from 8:00AM until 5:00 PM.

Waste Acceptance Hours MSW 2400: Monday - Friday 8:00AM until 4:30 PM.

Central Wastewater Treatment Plant: Monday - Friday 8:00AM - 5:00 PM.

The Contractor(s) shall provide pricing based on a per-load rate. Loads shall be transported as full loads only. The City will not pay for underfilled loads or transportation charges based on incomplete loads.

The City will pay for partial loads at a pro-rated rate only with prior approval from the Landfill Manager. Partial loads will only be approved when transporting a full load is not possible because the pickup completely empties the on-site storage tank(s).

Bids must be submitted on the attached bid sheets with all required attachments as specified in the bid documents. Detailed specifications are included in Appendix D.

This RFB may be awarded to multiple bidders.

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B. Terms Conditions & Requirements

In addition to the specifications for the Project, the attached Appendices include the City’s

Contract Requirements.

C. Duration of Services

The City of Waco is seeking to have the work that is the subject of this RFB performed during the contract period from the City’s fiscal year from October 1st to the subsequent September 30th, with 4 optional 1-year renewals. In determining the number of days for completion of the work under this Contract, it is anticipated that work will not be performed on Saturdays, Sundays, or City holidays unless specifically approved by City. Since “day” is defined as a working day or calendar day, Saturdays, Sundays, and City holidays shall be counted as days and included in calculating the Contract time. If a Contractor wants to perform work on Saturdays, Sundays, or City holidays, the Contractor shall seek approval by making a written request to City. The contractor shall be responsible for all City staff and third-party time, costs, expenses, and overtime for work Performed on Saturdays, Sundays, or City holidays, unless excused in writing by the City prior to the work.

D. Reservations by City:

The City of Waco reserves the right to reject any and all submittals. The issuance of this solicitation does not obligate the City to contract for expressed or implied services. The City of Waco will not reimburse vendors for any costs incurred during the preparation or submittal of responses to this solicitation.

(1) Furthermore, the City expressly reserves the right to:

(a) Waive any defect, irregularity, or informality in any submittal or procedure.

(b) Extend the solicitation closing time and date.

(c) Reissue this solicitation in a different form or context.

(d) Procure any item by other allowable means.

(e) Waive minor deviations from specifications, conditions, terms, or provisions of the solicitation, if it is determined that waiver of the minor deviations improves or enhances the City’s business interests under the solicitation; and/or

(f) Extend any contract when most advantageous to the City, as set forth in this solicitation.

(g) Retain all bids submitted and to use any ideas in a bid regardless of whether or not that bid is selected

V. REQUEST FOR BIDS – SUBMISSION AND AWARD PROCEDURES

A. Requirements

(1) Vendors should submit their bids through the City of Waco’s e-Procurement portal (Bonfire) at waco-texas.bonfirehub.com/login. Paper/Physical submissions will still be accepted and should include one (1) electronic copy (CD or Flash Drive) and (1) original and two (2) copies of their statements of qualifications on 8 ½ x 11 paper. These must be received by the date set out above in the Schedule of Solicitation for a submitting firm to be considered:

(2) Pricing Forms and Submission/Bid Security

(a) Pricing Forms.

1. Bids are to be submitted with a response on each item and the total extended. More than one (1) bid may be submitted on items that meet the specifications and the other RFB requirements.

2. Pricing is to be submitted on units of quantity Specified on the Pricing Form, with extended totals. In the event of a discrepancy in any extension total, the unit price shall govern and be binding for purposes of this RFB.

3. All prices included are to be submitted less Federal Excise and State of Texas Sales Taxes. A tax exemption certificate will be executed upon request. The City’s federal tax identification number is 1-74-6002468-4.

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B. Completeness of Submission

(1) Vendors are responsible for examining and being familiar with all specifications, drawings, standard provisions, instructions, and terms and conditions of the solicitation and their responses.

(2) The vendor must attach all required forms with each submission copy. Forms must be signed by a representative of the vendor authorized to bind the vendor contractually. The vendor must include a statement identifying any exceptions to this RFB or declare that there are no exceptions taken to the RFB.

C. Bid Response Date and Location Responses to this solicitation must be received by 2:00 p.m. (Central Time) on August 14, 2026.

The City prefers that vendors use the new Bonfire portal at waco-texas.bonfirehub.com/login, paper submissions will still be received at the address listed below Via Delivery Services or Personal Delivery to:

Attn: Christopher Hanchard, Purchasing Agent 1415 North 4th Street Waco, Texas 76707

If using U.S. Mail, note that U.S. Mail is initially received at Waco City Hall and then delivered to the office of Purchasing Services by a City courier. That delivery may occur a day or more after being received at Waco City Hall. Allow additional time in advance of the proposal due date for U.S. Mail delivery. If the Purchasing Office has not received the proposal by the stated deadline, the proposal will be returned unopened.

All submissions shall be sent to the attention of the Purchasing Agent in a sealed envelope that is clearly marked on the outside as follows:

“RFB 2026-032, Leachate Hauling for City of Waco” Bid Opening: 2:01 P.M. (Central Time) on August 14, 2026

Vendors accept all risk of late delivery bids regardless of instance or fault. A bid received after the submission deadline will not be considered and will be returned unopened to the submitter.

Vendors accept all risks of delivery.

The City will NOT accept a response submitted by facsimile transmission (fax) or by electronic mail (email).

All submissions and accompanying documentation will become the property of the City.

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D. Modification to or Withdrawal of Submission

Submissions cannot be altered or amended after the submission deadline passes. Submissions may be modified prior to the deadline by providing a written notice to the Purchasing contact person at the address previously stated. To modify a submission prior to the submission deadline:

(1) Submit a written notice of the modification WITHOUT revealing the bid price. The modification should provide the addition, subtraction, or other modifications so that the final prices or terms will not be revealed to the City until the sealed bid is opened.

(2) The written modification may be submitted by electronic transmission (fax or email or personal delivery to Purchasing Agent identified earlier in this document. The written modification must be received by the City prior to the closing time.

(3) If the modification is submitted through an electronic transmission (fax or email), the City must receive an original of the modification document signed by the bidder and submitted to a delivery company (UPS, FedEx, etc.) prior to the bid closing time. If the original of the modification was not submitted to a delivery company prior to the closing time or is not received within three (3) days after the closing time of the bid, consideration will not be given to the modifications provided in the electronic transmission.

A submission may also be withdrawn by providing the notice in person by a representative of the vendor who can provide proof of his authority to act for the vendor. The representative will be required to execute a receipt reflecting the submission is being withdrawn. If a submission is withdrawn before the submission deadline stated herein, the vendor may submit a new sealed bid provided the new bid is received prior to the closing date and time deadline stated on the cover page and in the Schedule for the Solicitation. This provision does not change the common law right of a submitter to withdraw a submission due to a material mistake in the submission.

E. Submission Validity Period

A submission responding to this RFB signifies the vendor’s agreement that the submission and the content thereof are valid for ninety (90) days following the submission deadline unless otherwise agreed to in writing by all parties. The submission may become part of the contract that is negotiated between the City and the successful vendor.

F. Vendor’s Cost to Develop Submission

Costs for developing and assembling submissions in response to this solicitation are entirely the responsibility and obligation of the vendor and shall not be reimbursed in any manner by the City.

G. References

The City reserves the right to request that a vendor provide references.

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H. Method of Award and Evaluation of Factors [x in box shows applicable]

(1) For this solicitation, the City will award the contract to the:

Lowest responsible bidder

Bidder who provides goods or services at the best value for the City.

(2) Lowest Responsible Bidder:

(a) The contract will be awarded to the lowest responsible bidder based on the base bid plus any selected alternatives provided the amount does not exceed the funds then estimated by the City as available to finance the contract.

(b) If the contract is bid with alternatives, the City reserves the right to select any combination of alternatives and will then compare all bids using the selected alternatives.

If the amount of the bids exceeds the funds available to finance the contract, the City may (i) reject all bids or (ii) may award the contract based on the base bid with such deductions as produces a net total which is available within the available funds.

(3) Best Value:

(a) In determining best value for the City, the City may consider:

1. The purchase price.

2. The reputation of the bidder and of the bidder’s goods or services.

3. The quality of the bidder’s goods or services.

4. The extent to which the goods or services meet the municipality’s needs.

5. The bidder’s past relationship with the municipality.

6. the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and non-profit organizations employing persons with disabilities.

7. the total long-term cost to the municipality to acquire the bidder’s good or services;

and

8. any relevant criteria specifically listed in the request for bids or proposals

(b) Compliance with all bid requirements, delivery and needs of the City are considerations in evaluating bids. The City of Waco reserves the right to contact any offer or, at any time, to clarify, verify or request information with regard to any bid.

(4) During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from bidders.

I. Contract Award and Execution

The final contract must be awarded and approved by the Waco City Council if the amount of the contract will exceed $100,000.00. If the contract is for less than that amount, depending on the amount, the contract may be executed by the City Manager, an Assistant City Manager, department head or director.

The Recipient, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair

X

RFB No. 2026-032 Leachate Hauling for City of Waco Page 13 opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

RFB No. 2026-032 Leachate Hauling for City of Waco Page 14

APPENDIX A

Services/Products Bid Forms

(1) Pricing Form(s)

RFB No. 2026-032 Leachate Hauling for City of Waco Page 15

CITY OF WACO

OFFICIAL BID SHEET

Public Works — Solid Waste Division Leachate Hauling Bid Sheet

ORIGINAL TERM • PAGE 1 OF 5

Year One of the Agreement | Fiscal Year 2027 (October 1, 2026 through September 30, 2027)

1. In submitting this bid, I certify that:

a. Items bid are in exact accordance with specifications, unless otherwise noted in this bid.

b. Prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

PRICING INFORMATION

Item No. Task Description Trailer Size (Gallon

Capacity) Cost per Full Trailer Cost per Gallon (Cost per Full Trailer ÷ Gallon Capacity)

1.0 Collecting, hauling, and disposing of leachate from MSW2400 in Axtell, Texas to the Central Wastewater Treatment Plant, for Fiscal Year 2027 (October 1, 2026 through September 30, 2027).

Per Gallon Haul Cost $

NOTE: Depending on unit prices, requirements, and approved budgeted funds, quantities may be reduced or increased during the project period.

Bids will be compared on the per-gallon hauling rate, determined by dividing the full trailer gallon capacity by the cost bid for hauling a full trailer. Although bids are evaluated on the per-gallon price, the City expects to pay for, and will pay for, only full loads hauled.

The City will pay for partial loads at a pro-rated rate only with prior approval from the Landfill Manager. Partial loads will only be approved when transporting a full load is not possible because the pickup completely empties the on-site storage tank(s).

This page reflects pricing for the Original Term of the Agreement. Pricing for each of the up to four (4) subsequent 1-year renewal periods is provided on the following pages.

The City may select multiple vendors to provide the leachate hauling service.

RFB No. 2026-032 Leachate Hauling for City of Waco Page 16

Public Works — Solid Waste Division Leachate Hauling Bid Sheet

RENEWAL OPTION ONE • PAGE 2 OF 5

First 1-Year Renewal (Year Two) | Fiscal Year 2028 (October 1, 2027 through September 30, 2028)

1. In submitting this bid, I certify that:

a. Items bid are in exact accordance with specifications, unless otherwise noted in this bid.

b. Prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

PRICING INFORMATION

Item No. Task Description Trailer Size (Gallon

Capacity) Cost per Full Trailer Cost per Gallon (Cost per Full Trailer ÷ Gallon Capacity)

1.0 Collecting, hauling, and disposing of leachate from MSW2400 in Axtell, Texas to the Central Wastewater Treatment Plant, for Fiscal Year 2028 (October 1, 2027 through September 30, 2028).

Per Gallon Haul Cost $

NOTE: Depending on unit prices, requirements, and approved budgeted funds, quantities may be reduced or increased during the project period.

RFB No. 2026-032 Leachate Hauling for City of Waco Page 17

Bids will be compared on the per-gallon hauling rate, determined by dividing the full trailer gallon capacity by the cost bid for hauling a full trailer. Although bids are evaluated on the per-gallon price, the City expects to pay for, and will pay for, only full loads hauled.

The City will pay for partial loads at a pro-rated rate only with prior approval from the Landfill Manager. Partial loads will only be approved when transporting a full load is not possible because the pickup completely empties the on-site storage tank(s).

This page reflects pricing for First 1-Year Renewal (Year Two), contingent upon the City's exercise of its option to renew the Agreement for this additional 1-year period.

Public Works — Solid Waste Division Leachate Hauling Bid Sheet

RENEWAL OPTION TWO • PAGE 3 OF 5

Second 1-Year Renewal (Year Three) | Fiscal Year 2029 (October 1, 2028 through September 30, 2029)

1. In submitting this bid, I certify that:

a. Items bid are in exact accordance with specifications, unless otherwise noted in this bid.

b. Prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

PRICING INFORMATION

Item No. Task Description Trailer Size (Gallon

Capacity) Cost per Full Trailer Cost per Gallon (Cost per Full Trailer ÷ Gallon Capacity)

1.0 Collecting, hauling, and disposing of leachate from MSW2400 in Axtell, Texas to the Central Wastewater Treatment Plant, for Fiscal Year 2029 (October 1, 2028 through September 30, 2029).

Per Gallon Haul Cost $

NOTE: Depending on unit prices, requirements, and approved budgeted funds, quantities may be reduced or increased during the project period.

RFB No. 2026-032 Leachate Hauling for City of Waco Page 18

Bids will be compared on the per-gallon hauling rate, determined by dividing the full trailer gallon capacity by the cost bid for hauling a full trailer. Although bids are evaluated on the per-gallon price, the City expects to pay for, and will pay for, only full loads hauled.

The City will pay for partial loads at a pro-rated rate only with prior approval from the Landfill Manager. Partial loads will only be approved when transporting a full load is not possible because the pickup completely empties the on-site storage tank(s).

This page reflects pricing for Second 1-Year Renewal (Year Three), contingent upon the City’s exercise of its option to renew the

Public Works — Solid Waste Division Leachate Hauling Bid Sheet

RENEWAL OPTION THREE • PAGE 4 OF 5

Third 1-Year Renewal (Year Four) | Fiscal Year 2030 (October 1, 2029 through September 30, 2030)

1. In submitting this bid, I certify that:

a. Items bid are in exact accordance with specifications, unless otherwise noted in this bid.

b. Prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

PRICING INFORMATION

Item No. Task Description Trailer Size (Gallon

Capacity) Cost per Full Trailer Cost per Gallon (Cost per Full Trailer ÷ Gallon Capacity)

1.0 Collecting, hauling, and disposing of leachate from MSW2400 in Axtell, Texas to the Central Wastewater Treatment Plant, for Fiscal Year 2030 (October 1, 2029 through September 30, 2030).

Per Gallon Haul Cost $

NOTE: Depending on unit prices, requirements, and approved budgeted funds, quantities may be reduced or increased during the project period.

RFB No. 2026-032 Leachate Hauling for City of Waco Page 19

Bids will be compared on the per-gallon hauling rate, determined by dividing the full trailer gallon capacity by the cost bid for hauling a full trailer. Although bids are evaluated on the per-gallon price, the City expects to pay for, and will pay for, only full loads hauled.

The City will pay for partial loads at a pro-rated rate only with prior approval from the Landfill Manager. Partial loads will only be approved when transporting a full load is not possible because the pickup completely empties the on-site storage tank(s).

This page reflects pricing for Third 1-Year Renewal (Year Four), contingent upon the City’s exercise of its option to renew the

Public Works — Solid Waste Division Leachate Hauling Bid Sheet

RENEWAL OPTION FOUR • PAGE 5 OF 5

Fourth 1-Year Renewal (Year Five) | Fiscal Year 2031 (October 1, 2030 through September 30, 2031)

1. In submitting this bid, I certify that:

a. Items bid are in exact accordance with specifications, unless otherwise noted in this bid.

b. Prices in this bid have been arrived at independently, without consultation or agreement with any competitor for the purpose of restricting competition.

PRICING INFORMATION

Item No. Task Description Trailer Size (Gallon

Capacity) Cost per Full Trailer Cost per Gallon (Cost per Full Trailer ÷ Gallon Capacity)

1.0 Collecting, hauling, and disposing of leachate from MSW2400 in Axtell, Texas to the Central Wastewater Treatment Plant, for Fiscal Year 2031 (October 1, 2030 through September 30, 2031).

Per Gallon Haul Cost $

NOTE: Depending on unit prices, requirements, and approved budgeted funds, quantities may be reduced or increased during the project period.

RFB No. 2026-032 Leachate Hauling for City of Waco Page 20

Bids will be compared on the per-gallon hauling rate, determined by dividing the full trailer gallon capacity by the cost bid for hauling a full trailer. Although bids are evaluated on the per-gallon price, the City expects to pay for, and will pay for, only full loads hauled.

The City will pay for partial loads at a pro-rated rate only with prior approval from the Landfill Manager. Partial loads will only be approved when transporting a full load is not possible because the pickup completely empties the on-site storage tank(s).

This page reflects pricing for Fourth 1-Year Renewal (Year Five), contingent upon the City's exercise of its option to renew the

APPENDIX B

Contract Requirements

Please be advised:

The City of Waco mandates that the successful bidder submit the following documents before the official contract is awarded.

(1) City of Waco General Terms and Conditions

(2) General Conditions for Construction Work

(3) Insurance & Indemnification Requirements

(4) Worker’s Compensation

(5) Wage Rates

(6) Sales Tax Information

(7) House Bill 89 Energy Form

(8) House Bill 89 Firearms Form

(9) House Bill 89 Israel Form

(10) House Bill 1295 Information Sheet

(11) Foreign Terrorist Organization Form

(12) Protest Procedure

(13) Sample Contract Form

(14) Sample Payment and Performance Bond Requirements

(15) Registered with the Texas Secretary of State

(16) W-9 Taxpayer Identification Form

(17) Electronic Funds Transfer Authorization (EFT Form)

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General Conditions for Construction Work

The "City of Waco Standard Specifications for Construction" (2013 Edition), hereinafter referred to as City Standard Specifications, is incorporated herein by reference for all intents and purposes. The General Provisions of the City Standard Specifications include provisions related to the administration of the contract. If a provision of the City Standard

Specifications conflicts with a provision in this solicitation, the provision in this solicitation controls. If the applicable provision is still unclear, the City Manager for the City of Waco, or his designee, will determine which provisions, specification or standard controls and his determination shall be final.

The City Standard Specifications may be obtained by accessing the City of Waco website at www.waco-texas.com.

(a) Permits and Fees: All permitting fees from the City will be waived on construction projects. The contractor will still need to apply for all applicable permits. However, there will be no cost associated with issuance of City permits.

(b) Time of Completion and Liquidated Damages: Completing the work described in this solicitation in a timely manner is very important to the City of Waco. Submitter must agree to commence work on or before a date to be specified in a written "Notice to Proceed" of the City and to fully complete the project within the time stated in the contract documents. As it is impracticable and extremely difficult to fix the actual damages, if any, that may proximately result from a failure by Submitter to perform the service, should Submitter fail to complete the project within the calendar days specified in the contract, Submitter agrees to pay to City, or have withheld from monies due it, the amount stated in the contract documents as liquidated damages for each calendar day of delay or nonperformance. Any sums due and payable hereunder by the Submitter shall be payable, not as a penalty, but as liquidated damages representing an estimate of delay damages likely to be sustained by the City, estimated at the time of executing this Contract. Execution of a contract for this Project shall constitute agreement by the City and Submitter that said amount is the minimum value of the costs and actual damage caused by the failure of the Submitter to complete the Project within the allotted time. A sum due as liquidated damages may be deducted from payments due the Contractor if such delay occurs. Adjustments to the contract times can only be made as provided in the contract documents and any conditions or specifications referenced therein.

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(c) Conditions of Work: While the City is issuing a solicitation including specifications, each Submitter is still responsible for examining all of the issued documents, attending any pre-bid conference, making a site visit, and taking whatever steps are necessary to inform itself of the conditions relating to the project and the employment of labor thereon. Each Submitter must inform itself of the conditions relating to the project and the employment of labor thereon. Failure to do so will not relieve the Submitter awarded this contract of its obligation to furnish all material and labor necessary to carry out the provisions of the contract. Insofar as possible, the Selected Firm, in carrying out the Project, must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor.

(d) Employment Conditions/Requirements: Submitters shall pay particular attention to the required employment conditions that must be observed and the minimum wage rates to be paid. If federal or state funds are involved in paying for the work, there may be additional requirements that must be followed to comply with the terms of the federal or state funding.

(e)

(t) Security for Faithful Performance [Payment and Performance Bonds]:

Simultaneously with his delivery of the executed contract, the Selected Firm shall furnish the required surety bonds as security for faithful performance of this contract (Performance Bond) and for the payment of all persons performing labor on the project under this contract and furnishing materials in connection with this contract (Payment Bond), as specified in the documents included herein. For public works contracts, state law requires a Performance Bond if the contract is for an amount in excess of $100,000.00 and a Payment Bond if the contract is for an amount in excess of $50,000.00. The surety on such bond or bonds shall be a duly authorized surety company satisfactory to the City. The surety who signs contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

(g) Force Majeure: In the event performance by the Selected Firm of its obligations under this Agreement shall be interrupted or delayed by or as a consequence of a fire, flood, severe weather, or other act of God, war, insurrection, civil disturbance, or act of state, the Selected Firm shall be excused from such performance for the period of time such occurrence shall have lasted or such period as is reasonably necessary to rebuild or take other action necessary to resume performance. The period of time reasonably necessary to rebuild or take other action necessary to resume performance shall be as determined by the agreement of the parties, which agreement shall be negotiated and arrived at in good faith. The Selected Firm shall notify the Contact Person or Contract Administrator of any matter covered above, the occurrence of which interferes or threatens to interfere with the performance of any of its obligations under the bid. Upon such notice, the Selected Firm and the City shall consult and cooperate as to measures which may be taken to overcome the interference or as to alternative measures which may be undertaken by the parties with a view to the continued performance of the bid agreement.

(h) Right to Assurance: Whenever one party to this contract in good faith has reason to question the other party's intent to perform, the questioning party may demand the other party give written assurance of its intent to perform. In the event that a demand is made, and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract.

Price Discrepancy. In the case of a discrepancy between the unit price and the extended total for a bid item, the unit price will prevail. The unit prices of bids that have been opened may not be changed for the purpose of correcting an error in the bid price.

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(i) Invoice Submittal Procedures: If invoices are submitted or otherwise used pursuant to the bid awarded under this solicitation, the Selected Firm shall present invoices to the City in the following form and content:

1. Each invoice must reference the City of Waco contract, agreement or Purchase Order number;

2. Only one contract, agreement, or project shall be billed on a particular invoice;

3. Only one invoice per every thirty (30) days per contract, agreement, or project may be submitted; and

4. Each invoice must have a billing number, which reflects in sequence the number of invoices that have been submitted on the contract, agreement, or project.

The invoice requirements stated herein shall not be read to disallow or exclude other information that may be otherwise required or requested by the City. Such information required herein must be submitted only on an invoice and not in any other non-invoice form or document.

Termination of Contract: Except as provided elsewhere in the contract documents:

1. The City may terminate the contract for cause for Selected Firm's failure to perform work, non-adherence to established federal, state and/or local laws, or a violation of any of the contract provisions. Upon written termination, the City may exclude the Selected Firm from the Project site and pursue any remedies available to the City.

2. Upon ten (10) days written notice, City may terminate the contract for convenience, for any reason. In such case, the Selected Firm shall be paid, without duplication, for completed and acceptable work and expenses, including reasonable overhead and profit, and for other reasonable expenses directly attributable to the termination. In no case shall the Selected Firm be paid for anticipated profits or other consequential damages. Upon receipt of written notice, the Selected Firm shall have a duty to mitigate its termination costs and shall not incur additional costs unrelated to the costs directly related to either securing completed work or winding down the Project.

(k) Israel: Vendor acknowledges that effective September 1, 2017, the City is required to comply with Section 2270.001 of the Texas Government Code, enacted by House Bill 89 (85th (R) Texas Legislature), which requires that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it does not boycott Israel and will not boycott Israel during the term of the contract. By executing this Agreement, Vendor verifies that it does not boycott Israel and will not boycott Israel during the term of this Agreement.

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City of Waco Insurance & Indemnification Requirements

Insurance Requirements:

A contractor’s financial integrity is of interest to the City. Therefore, subject to a contractor’s right to maintain reasonable deductibles, a contractor shall obtain and maintain in full force and effect for the duration of the contract, and any extension hereof, at contractor’s sole expense, insurance coverage written on an occurrence basis by companies authorized to do business in the State of Texas that are rated A- or better by A.M. Best Company and/or otherwise acceptable to the City in the following types and amounts:

Type Amount

Workers' Compensation Statutory

Employer’s Liability $1,000,000/$1,000,000/$1,000,000

Commercial General Liability Including:

• Premises/Operations

• Independent Contractors

• Products Liability/Completed Operations

• Personal & Advertising Injury

$1,000,000 per occurrence; $2,000,000 General Aggregate, or its equivalent in Umbrella or Excess Liability Coverage

Business Automobile Liability

a. Owned/leased vehicles

b. Non-owned vehicles

c. Hired vehicles

d. Pollution Liability / Accidental Environmental

Damage, including Cost of Cleanup

$2,000,000 per occurrence or its equivalent on a combined single limit (CSL basis).

Term of Policy: With regard to any approved claims-made policy form, a contractor shall maintain and keep in force and effect said coverage during the term of this contract and for a period of seven (7) years following the expiration or completion of the contract with the City, either through an existing carrier or a carrier of comparable financial statute and reputation.

Modification of Insurance Requirement: The City reserves the right to review these insurance requirements during the effective period of the contract and any extension or renewal and to modify insurance coverages and their limits when deemed necessary and prudent by City’s Risk Manager or designee, based upon changes in statutory law, court decisions, or circumstances surrounding this contract.

Proof of Insurance Required and When to Submit:

Examination & Approval. All insurance policies shall be subject to the examination and approval of the City for their adequacy as to form and content, form of protection, and financial status of insurance company.

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When to Submit. Prior to the execution of the contract by the City of Waco and before commencement of any work under this contract, a contractor shall furnish proof of insurance to the City’s Risk Manager which is clearly labeled with the contract name and City department. The proof will include completed/current Certificate(s) of Insurance, endorsements, exclusions, and/or relevant extracts from the insurance policy, or copies of policies. Thereafter, new certificates, policy endorsements, exclusions, and/or relevant extracts from insurance policies, or policies shall be provided prior to the expiration date of any prior certificate, endorsement, or policy. No officer or employee other than the City’s Risk Manager or designee shall have authority to waive this requirement.

Additional Insured. Except for Workers’ Compensation and Employers’ Liability, the City, its elected officials, officers, servants, agents, volunteers and employees shall be named as additional insureds. No officer or employee, other than the City Risk Manager or designee, shall have authority to waive this requirement.

Other-Insurance Endorsement -- All insurance policies are to contain or be endorsed to state that an “Other Insurance” clause shall not apply to the City where the City is an additional insured shown on the policy.

Agent Information. The certificate(s) or other proof of insurance must be completed by the broker of record and must be signed and include the agent information including the agent name, title and phone number. The proof of insurance shall be sent directly from the insurance agent to the City’s Risk Management Office by U.S. Postal Service to City of Waco, ATTN: Risk Manager, P.O.

Box 2570, Waco, Texas 76702-2570 or by delivery service to 1415 North 4th Street, Waco, Texas 76707. To send by email, please contact the Risk Management Office at 254-750-5730 to obtain the email address.

Precondition to Performance & Basis for Termination. The City shall have no duty to pay or perform under the contract until such certificate(s), policy endorsements, exclusions, and/or relevant extracts from the insurance policy have been delivered to and approved by the City’s Risk Manager. The contractor understands that it is the contractor’s sole responsibility to provide this necessary information to the City and that failure to timely comply with these insurance requirements shall be a cause for termination of a contract. If the City determines that it will deny payment, not perform, or terminate the contract because of the failure to provide certain information or documents, the City shall give the contractor notice of that determination and allow contractor fifteen (15) days to correct the deficiency.

Waiver of Subrogation. All liability policies will provide a waiver of subrogation in favor of the City.

Notice of Cancellation, Non-renewal, Material Change. The Contractor shall provide written notification to the City of the cancellation, non-renewal, or material change of any insurance required herein. The Contractor shall provide such written notice within five (5) business days of the date the Contractor is first aware of the cancellation, non-renewal, or material change, or is first aware that the cancellation, non-renewal, or material change is threatened or otherwise may occur, whichever comes first. Contractor shall provide the City with a replacement certificate(s) of insurance, policy endorsements, exclusions, and/or relevant extracts from the insurance policy either before the cancellation, non-renewal, or material change is effective, if it knew in advance of such, or within ten (10) business days of first learning of the cancellation, non-renewal, or change if it did not learn of that such action in advance.

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INDEMNIFICATION.

A CONTRACTOR EXECUTING A CONTRACT WITH THE CITY AGREES TO ASSUME

FULL RESPONSIBILITY AND LIABILITY FOR THE SERVICES RENDERED PURSUANT TO

THE CONTRACT AND AGREES TO INDEMNIFY, PROTECT, DEFEND, AND HOLD

HARMLESS THE CITY, ITS EMPLOYEES, AGENTS, AND SERVANTS, OF AND FROM

ALL CLAIMS, DEMANDS, AND CAUSES OF ACTIONS OF EVERY KIND AND

CHARACTER, INCLUDING THE COST OF DEFENSE THEREOF, FOR ANY INJURY TO,

INCLUDING DEATH OF, PERSONS AND ANY LOSSES FOR DAMAGES TO PROPERTY

CAUSED BY OR ALLEGED TO BE CAUSED, ARISING OUT OF, OR ALLEGED TO ARISE

OUT OF, EITHER DIRECTLY OR INDIRECTLY, OR IN CONNECTION WITH, THE

SERVICES TO BE RENDERED HEREUNDER, WHETHER OR NOT SAID CLAIMS,

DEMANDS, CAUSES OF ACTIONS ARE CAUSED BY CONCURRENT NEGLIGENCE OF

THE CITY AND A PARTY TO THIS AGREEMENT, OR WHETHER IT WAS CAUSED BY

CONCURRENT NEGLIGENCE OF THE CITY AND SOME OTHER THIRD PARTY.

Employee Litigation: In any and all claims against any party indemnified hereunder by any employee (or the survivor or personal representative of such employee) of the contractor, any subcontractor, any supplier, or any individual or entity directly or indirectly employed by any of them to perform any of the work, or anyone for whose acts any of them may be liable, the indemnification obligation herein shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for contractor or any such subcontractor, supplier, or other individual or entity under workers’ compensation or other employee benefit acts.

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PREVALING WAGE RATES

INFORMATION

Texas Government Code Chapter 2258 requires a worker employed by a contractor or subcontractor in the execution of a contract for the public work by or on behalf of political subdivision of the state to be paid a prevailing wage rate.

Definition of “public work.” A public work to which this provision applies includes but is not limited to construction of a building, highway, road, excavation, and repair work or other project development or improvement, paid for in whole or in part from public funds, without regard to whether the work is done under public supervision or direction. It does not apply to work done directly by a public utility company under an order of a public authority. Whether this Project is a public work shall be determined by the City, and such determination shall be provided in writing to the Contractor before the opening of bids.

Worker wage rate. Contractor agrees, covenants, and…