LCSD Custodial Supply RFP

Logan City School District in Logan, Utah, is issuing a Request for Proposals (RFP) for comprehensive custodial supplies and equipment. The procurement seeks qualified vendors to provide paper goods (hardwound paper towels, toilet tissue, multifold towels, foam hand soap, and instant hand sanitizer), cleaning chemicals including green-certified cleaners, disinfectants, neutral floor cleaners, and degreasers, waste management products (trash liners ranging from 10-gallon to 55-gallon capacity), and janitorial hardware and personal protective equipment (nitrile gloves, microfiber cleaning cloths, mops, brooms, and microfiber systems). The contract term is two years with a one-year renewal option. Proposals must be submitted by March 20, 2026, at 3:30 p.m., either by email to paul.guymon@loganschools.org or by mail to Logan City School District, ATTN: Paul Guymon, 101 W Center Street, Logan, Utah 84321. Each proposer must submit physical test samples of eight specified products in a single labeled container. Evaluation will be conducted using a weighted 100-point scoring system across five categories: Company Profile & Experience (financial stability and key personnel), Technical Specifications & Sustainability (product data sheets, certifications, dispenser programs), Operations & Logistics (ordering processes, delivery schedules, inventory management), Cost Proposal (pricing for core and non-core items with transparent fees), and Accounts Payable & Reporting Portal capabilities. The selection announcement is scheduled for March 27, 2026.

The RFP documentation does not specify set-aside designations, restrictions on bidder type, disadvantaged enterprise preferences, or incumbent vendor information. The selected vendor must provide a secure, web-based portal at no cost to the district, offering digital invoicing, payment tracking, usage and budgetary reporting with exportable data in CSV or Excel formats, and potential EDI or Punchout integration capabilities with common ERP systems. Vendors must submit pricing based on estimated annual quantities for core items (such as 1,000 cases of hardwound paper towels and 800 cases of toilet tissue) and define percentage discounts for non-core items. The cost proposal requires explicit disclosure of any additional fees, including fuel surcharges. No specific award value or budget range is provided in the available documentation. The RFP includes value-added service requirements, such as training on chemical dilution systems and equipment maintenance.