LCC heat transfers

The State of West Virginia, specifically the Division of Correctional Industries operating in Mason County, is seeking a one-time procurement of heat transfers for the Lakin Correctional Facility in West Columbia, WV. The solicitation (PRI1900000053) requires 25,000 vertical heat transfers reading "INMATE" and 25,000 horizontal heat transfers featuring "WVDCR" and "INMATE" text. These heat transfers must be black, in Arial Black font, 2" tall, printed on one side, and compatible with DK16 and DC16 Heat Transfer Press for application on 65% polyester/35% cotton fabric. The heat transfers must be washable at temperatures up to 200 degrees Fahrenheit and utilize a 14x16 inch platen size. The Request for Quotation (RFQ) was posted on June 19, 2019, with a vendor question period scheduled for June 27, 2019, and responses due by July 3, 2019, at 12:00 PM EST. The contract requires delivery within 30 calendar days after receiving the purchase order, with the award to be made to the lowest responsible bidder meeting all specifications.

The solicitation does not specify explicit set-aside designations or restrictions on responding organizations. Vendors must complete a Purchasing Affidavit confirming they are not in default on monetary obligations to the state and do not owe more than $1,000 in aggregate debt to the state or its subdivisions. Payment will be made in arrears after delivery and acceptance of goods, with vendors required to accept electronic funds transfer or P-Card payments. While no specific budget range is explicitly stated, the pricing sheet includes spaces for unit pricing and extended amounts for the heat transfers, along with a one-time setup fee. The contract is structured as a fixed one-time purchase and will remain effective until all contracted goods are delivered, not to exceed one fiscal year. Vendors must submit bids through wvOASIS, email, fax, or mail, and the lowest bidder will be required to provide samples for approval before the final award.