LCAP Webster County Landfill Leachate Hauling

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Environmental Protection, issued a Centralized Request for Quote (CRFQ) on September 1, 2023, to establish an open-end master agreement for leachate hauling and disposal services from the Webster County Landfill to the Cowen Public Service District Wastewater Treatment Plant or the nearest WVDEP-approved wastewater treatment plant as directed. The procurement requires vendors to provide all labor, equipment, tanker trucks, and personnel necessary to pump, haul, and dispose of leachate from the landfill, with primary operations scheduled Monday through Friday and the capability to haul up to 40,000 gallons in an eight-hour period as directed by the project manager. Based on 12-month historical data from April 2022 through March 2023, the estimated annual leachate volume is approximately 4,708,000 gallons, with pricing quoted per 100 gallons of leachate hauled and disposed. Key qualifications required include adequate tanker truck capacity, a detailed roster of all personnel holding valid Commercial Driver's Licenses and tank vehicle endorsements, and compliance with all West Virginia Public Service Commission common carrier requirements. Insurance requirements mandate Commercial General Liability, Automobile Liability, and Property Damage coverage of $1,000,000 per occurrence each. The contract will be awarded to the lowest responsible bidder meeting all mandatory specifications, with an initial term of one year and three optional successive one-year renewals subject to mutual written consent and approval from the Purchasing Division and Attorney General's office. The bid submission deadline was September 11, 2023, at 1:30 p.m. Eastern Time, with questions directed to Joseph E. Hager III at (304) 558-2306 or joseph.e.hageriii@wv.gov.

This solicitation contains no set-asides or designations for disadvantaged enterprises, and there is no incumbent protection mentioned, making this a fully competitive procurement open to all qualified vendors. No specific incumbent vendor or current contractor information has been disclosed. The procurement does not require integration with existing infrastructure or technology beyond compliance with standard hauling and disposal practices at WVDEP-approved treatment facilities. The vendor is responsible for all mileage, travel costs, snow removal, spill cleanup, site security, and equipment maintenance, while WVDEP retains responsibility for treatment facility charges, sampling and testing costs, and maintaining landfill access roads. Monthly invoices will be submitted based on actual gallons hauled, with no minimum quantity guarantee provided, though the vendor cannot be required to haul loads smaller than full tank capacity. The estimated purchase volume of 400 units (per 100 gallons) represents approximately $4,708,000 in annual leachate volume, though the exact award value depends on the winning bid price per 100 gallons and actual hauling volumes, with no future use of the contract guaranteed.