Lawn Care Services

The State of Arkansas Department of Shared Administrative Services, Office of State Procurement, on behalf of the Arkansas Department of Energy and Environment, issued an Invitation for Bid (IFB S000000529) for comprehensive lawn care services at the ADEE building located at 5301 Northshore Drive in North Little Rock. The procurement encompasses mowing services on seven-day intervals from March through November (39 estimated annual units) and fourteen-day intervals from December through February weather permitting (6 estimated annual units), along with trimming, edging of sidewalks and pavement edges, leaf and debris removal, pruning, and weed removal from wildflower areas. All services require removal and same-day removal of clippings and materials from the premises, with sustainable landscape management practices mandated including grass cycling on at least 50% of mowing operations. Prospective contractors must demonstrate minimum qualifications including two years of experience providing similar services to at least three clients, current herbicide and pesticide licenses, all required state business licenses and permits, and maintained liability insurance throughout the contract term. A mandatory site visit is required on April 8, 2026 at 10:00 a.m. Central Time with a maximum of two representatives per contractor; failure to attend results in bid rejection. Bid responses are due by May 1, 2026 at 10:00 a.m. Central Time through ARBuy with a live bid opening via Microsoft Teams, and the contract will be awarded to the lowest responsive and responsible bidder based on unit pricing submitted on the official bid price sheet. The anticipated contract start date is July 1, 2026, with an initial one-year term and renewal options for up to six additional one-year terms not to exceed seven consecutive years total, with performance standards specifying damages deductions of 10% to 25% of invoices for non-compliant work.

There are no identified set-aside designations or disadvantaged enterprise restrictions specified in the procurement documents. However, all contractors must certify compliance with multiple Arkansas procurement law requirements, including prohibitions on boycotting Israel, fossil fuels, firearms industries, and scrutinized Chinese companies, as well as prohibitions on knowingly employing illegal immigrants. Contractors must also submit an Equal Opportunity Policy and complete the EO 98-04 Contract and Grant Disclosure Form disclosing any relationships with current or former members of the Arkansas General Assembly, Constitutional Officers, State Board or Commission Members, or State Employees; all subcontractors must comply with the same disclosure requirements. The procurement documents do not identify any incumbent vendors or current contractors, nor do they specify existing infrastructure or technology requiring integration. Monthly invoices are due by the 10th of each month to ee.fiscalinvoices@arkansas.gov with payment exclusively through ACH direct deposit. No specific budget range or award value is disclosed in the available procurement documents, though contractors must submit per-unit cost pricing for each service category with total estimated annual costs automatically calculated by the provided spreadsheet, along with optional supplemental services pricing for hourly labor rates, equipment usage, and material markups that will not be used in determining the low-cost award.