Lawn Care Equipment for Pruntytown CC

The State of West Virginia Division of Corrections, on behalf of Pruntytown Correctional Center located in Taylor County, issued a Request for Quotation (RFQ) on May 31, 2018, seeking lawn care equipment with a response deadline of June 8, 2018, at 3:00 PM. The procurement solicits three specific line items: one walk-behind lawn mower (commodity code 27112014), one plate compactor (commodity code 22101511), and four professional loop handle trimmers (commodity code 27112712), all to be delivered to the Pruntytown Correctional Center at 2006 Trap Springs Road, Grafton, West Virginia 26354. Vendors must submit unit pricing and total pricing for each line item and acknowledge receipt of all addenda; alternate brands or models equal to specified items may be proposed with supporting documentation. Pricing must remain firm for the contract life unless otherwise authorized by the state, and all bids must be submitted electronically through wvOASIS or by sealed delivery by the specified deadline. Inquiries regarding the solicitation should be directed to Cody G. Taylor at (304) 558-2036 or cody.g.taylor@wv.gov. Successful vendors must register with the West Virginia Purchasing Division, maintain required insurance coverage, and provide performance bonds or letters of credit as specified; the state is exempt from federal and state taxes and will not reimburse such taxes, placing that responsibility on vendors.

The solicitation documents indicate vendor preference eligibility for West Virginia resident vendors with four years of continuous residency or headquarters location (2.5% preference), resident vendors employing 75% West Virginia residents (2.5% preference), nonresident vendors with substantial state employment (2.5% preference), resident veterans with four years of state residency (3.5% preference), veteran vendors maintaining 75% West Virginia employee workforce (3.5% preference), and certified small, women- and minority-owned businesses. All vendors must submit a notarized Purchasing Affidavit affirming they are not in default on monetary obligations exceeding one thousand dollars in the aggregate and are not in employer default under West Virginia Code 5A-3-10a. The procurement documents do not identify any incumbent contractor or existing infrastructure requiring integration. No specific budget range or award value is disclosed in the available solicitation materials; payment will be made in arrears following delivery and acceptance of goods, with the contract commencing upon award.