Lawn Care D0900 Carbondale

The State of Illinois, Central Management Services, is requesting bids on lawn care services at facility D0900 (2801 W Murphysboro Rd., Carbondale, IL 62903) under IFB, open to all bidders, with bids due November 4, 2026. This procurement carries no set-asides, but bidders may claim Illinois Business Preference and Domestic Product Preference if eligible with proper documentation.

The scope includes turf mowing maintained at 2–3 inches in height with frequency not exceeding once every seven days, broad-leaf weed control, pre-emergent crabgrass treatment, monthly mulching and leaf removal during October and November, edging adjacent to walkways and beds, and clearing of cut grass from sidewalks and driveways. Additional services on an hourly basis include pruning of shrubs and evergreens twice per season, tree and evergreen maintenance for specimens under 8 inches in trunk diameter, and general spring cleanup upon request. All work shall be performed by trained, properly supervised personnel in accordance with accepted horticultural practices; licensed personnel applying chemicals must comply with manufacturer's directions. The vendor must provide all necessary equipment, maintain required licenses and permits, and obtain proof of insurance within five days of contract execution.

The contract term runs April 1, 2027, through November 30, 2031, with a maximum total duration not to exceed ten years including any renewal or extension options. Contract pricing is estimated rather than firm, with the total maximum amount to be determined by the State prior to execution and specified in the BidBuy Purchase Order. Vendors must comply with prevailing wage requirements under 30 ILCS 500/25-60 and invoice the State monthly in arrears. Bid prices must remain firm for 180 days from opening. A $15 fee to cover administration of the Minority Contractor Opportunity Initiative will be deducted from the first payment if the contract is awarded at $1,000 or more. Federal funding may partially or fully fund the contract, with percentage and dollar amount disclosed upon notice of award. Award will be made to the lowest priced responsive and responsible bidder meeting all specified criteria. Required bid submissions include Vendor Disclosure or IPG Active Registered Vendor Disclosure (as applicable), the Offer to the State of Illinois, and Business Enterprise Program/Veterans Small Business Program Utilization Plans if applicable. Bidders must submit bids electronically through BidBuy; failure to submit pricing in the Quote Items Tab renders the entire bid non-responsive.