Lawn and Grounds Maintenance

Central Carolina Community College is requesting bids for lawn and grounds maintenance services across its Chatham County campuses under IFB #86-2027-003, with bids due September 11, 2026 at 2:00 p.m. EST and mandatory site visits on August 20–21, 2026.

The scope encompasses routine mowing, string trimming, edging, and debris cleanup across approximately 17 acres at Chatham Main Campus (primary location), plus ad-hoc services at Chatham Health Sciences Center (approximately 2.25 acres) and Siler City Center (approximately 2.75 acres). The vendor must complete 100% of the 17-acre primary campus in a single business day using a crew of no fewer than four technicians and commercial-grade equipment including at least two commercial mowers with 60-inch or larger cutting decks. A critical operational requirement is preservation of a protected organic farm buffer zone to maintain the College's organic certification. The scope also includes weekly full-service visits during the growing season, periodic off-season visits, and maintenance of a paved nature trail.

Pricing is submitted on a per-visit basis through Attachment A. The College estimates 35 full-service visits and 10 off-season cleanup visits annually for the primary campus but does not guarantee minimum or maximum quantities and pays only for services actually performed. Ad-hoc location pricing must also be provided on a per-visit basis for each location and contract year. The initial contract term is one year with two optional one-year renewal terms at the College's discretion. Invoices are submitted monthly in arrears following post-service inspection, with NET 30 payment terms.

The vendor must demonstrate financial stability, provide at least three customer references for similar commercial contracts, complete background checks at vendor expense, and register with the North Carolina Secretary of State prior to contract execution. No subcontracting is permitted without prior written College approval. Written questions are due August 27, 2026. Contract award is anticipated September 18, 2026, with services commencing October 1, 2026.