Laundry/Linen Service for Carl Perkins Facility

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Education and Labor Cabinet, issued Request for Bid (RFB) 2500000642-1 for laundry and linen services at the Carl D. Perkins Vocational Training Center located in Thelma, Webster County, Kentucky. This is a comprehensive linen supply and laundry services procurement requiring weekly pickup and delivery of a complete inventory of linens and laundry supplies, including 100 twin flat sheets, 80 fitted sheets, 100 pillowcases, 25 bath blankets, 80 thermal blankets, 500 bath towels, 350 hand towels, 150 counter kitchen towels, 75 non-ink shop towels, 350 washcloths, along with 60 contaminated/biohazard linen bags, 2 laundry carts, 25 laundry stands, and 60 plastic bags on an annual basis. All linens must be first quality and bear the vendor's identifying mark, with specific commercial-approved equal manufacturers identified including Medline and American Dawn International products, with substitutions of approved equivalents permitted. The initial contract term is one year beginning June 19, 2025, with optional renewal for four additional one-year periods subject to written approval and potential renegotiation of terms. Evaluation is based on 90 points allocated to price (lowest bidder receives maximum points) and 10 points to experience, measured by years in business not to exceed 50 years for evaluation purposes. Written vendor questions are due by April 29, 2025, at 10:00 AM ET, and sealed bids must be submitted by May 6, 2025, at 1:30 PM ET. All bidders must register in the Commonwealth eProcurement System, submit a Certificate of Insurance with $1,000,000 per occurrence and $2,000,000 aggregate coverage, and comply with all mandatory statutory representations and compliance requirements.

Kentucky resident bidders receive reciprocal preference under state law, and qualified bidders including nonprofit corporations furthering Kentucky Revised Statutes Chapter 163 purposes, qualified nonprofit agencies for individuals with severe disabilities, and Kentucky Correctional Industries receive preference equal to fifteen to twenty percent of maximum points. All potential bidders and offerors must execute an annual affidavit, effective for one year and notarized under penalty of perjury, certifying compliance with Kentucky campaign finance laws pursuant to KRS 45A.110 and 45A.115; residents claiming bidder status must demonstrate authorization to conduct business in Kentucky, one year of prior Kentucky corporate income tax filings, unemployment insurance fund payments, and active workers' compensation policies. Pricing must remain firm for the initial twelve-month period with no price increases permitted; subsequent increases may be requested only with documentation of industry-wide price changes and require written approval at least thirty days prior to the effective date, while price decreases must be reflected immediately upon notification. The solicitation does not identify an incumbent vendor or current contractor in the provided documentation. No specific award value or budget range is disclosed in the solicitation materials, and the Commonwealth reserves the right to cancel the RFB if responses exceed available funding.