Laundry Vent Cleaning -IVHQ- FY26 to FY29

The Illinois Veterans Home Quincy (IVHQ) is soliciting bids for laundry vent cleaning services under a professional services contract covering fiscal years 2026 through 2029. The scope of work encompasses cleaning and maintenance services for 15 total laundry rooms—2 commercial and 13 residential—distributed across five facility buildings: Long Term Care Building, Domiciliary, Fifer, Schapers, and Hammond Hall. The selected vendor must perform initial system assessment and inspection of all dryer vent systems, establish a coordinated service schedule with the facility's Chief Engineering Office, execute routine scheduled cleanings with airflow verification, and provide written documentation following each service visit detailing work performed and maintenance recommendations. Additional qualifications include capability to comply with all facility safety, security, and infection control protocols; demonstration of professional conduct; and ability to provide emergency services on weekends and holidays as requested. The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance with the State named as additionally insured. Subcontracting is not permitted. The contract was posted on April 27, 2026, with a proposal due date of May 15, 2026, and prospective bidders are encouraged to attend a facility walkthrough to assess vent cleaning requirements across the multiple buildings referenced on the provided campus map.

There are no specific set-aside designations mentioned for disadvantaged or minority-owned enterprises in the contract documentation. Prevailing wage requirements apply if applicable to the janitorial cleaning classification under applicable wage laws. The contract extends from execution through June 30, 2029, with a maximum total contract term not exceeding ten years including renewal options or extensions. Pricing is firm and determined through the BidBuy Purchase Order system, with the total maximum payment amount to be established by the State prior to contract execution; the exact contract value is not disclosed in the available documentation. The vendor must maintain all books and records for three years from final payment or contract completion, or five years if federal funds are utilized, and invoices must be submitted by July 31 of each fiscal year for services rendered through June 30. The contract is contingent upon availability of appropriated funds and may be terminated by the State for convenience with thirty days' notice or for cause immediately if vendor performance jeopardizes health, safety, or property.