Laundry Soap for KCI

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Corrections, issued Request for Bid (RFB) 758 2200000740 to establish a Master Agreement for laundry soap provision to Kentucky Correctional Institution (KCI) located in Pewee Valley, Kentucky. The solicitation, released on June 15, 2022, requires vendors to supply four product lines: 2,500 pails of Signal 15 White Laundry Detergent, 1,000 pails of Formula #5 White 265 Laundry Detergent, 500 pails of All Purpose Bleach, and 5 drums of Liquid Dishwashing Detergent, with laundry detergents and bleach supplied in 50-pound pails with handles and dishwashing detergent in new 55-gallon plastic drums. All products must comply with Federal Hazardous Substances Labeling Act and OSHA requirements, with labels containing generic product identification, manufacturer information, trade/brand name, warning statements, precautionary handling instructions, antidotal action information, usage directions, net contents, and active ingredient claims. Bidders proposing alternate brands or specifications must submit descriptive literature demonstrating product equality. The evaluation criteria weights Price at 90 points and Delivery at 10 points, with the lowest-priced bidder receiving maximum points and subsequent bidders scored proportionally; delivery must be stated in working days with 1% daily invoice deductions for delivery failures. The initial contract period extends for one year from the award date with four optional one-year renewal periods subject to written approval and potential renegotiation. Written questions were due by June 21, 2022, at 10:00 AM ET, and bid responses were due by June 29, 2022, at 1:30 PM ET, with all submissions required electronically through the Kentucky eProcurement system; vendors must be registered in the system prior to submission, with registration requiring 24-48 hours for completion. Pricing must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, exclusive of federal excise tax and state sales or use tax, with prices remaining firm for 60 days after the bid due date and for the first 12 months of contract performance.

Kentucky resident bidders receive reciprocal preference equal to preferences given by nonresident bidders' home states, while qualified bidders including Kentucky Correctional Industries receive an additional 20% preference, and other qualified bidders receive 15% preference; qualified bidder status requires certification that bidding entities and subcontractors meet specific criteria, including nonprofit corporation designation or status as qualified nonprofit agencies for individuals with severe disabilities meeting employment thresholds. All bidders must execute an Annual Affidavit certifying compliance with Kentucky campaign finance laws, registration with the Kentucky Department of Revenue for sales and use tax collection, non-delinquency on state taxes and fees, and adherence to restrictions outlined in KRS 11A.236 over the preceding ten years; resident bidders must also demonstrate authorization to transact business in Kentucky, one year of prior Kentucky corporate income tax filings, unemployment insurance fund payments, and maintained workers' compensation policies. Past vendor performance may be considered in the award decision, and vendors with poor performance records may be deemed non-responsible and ineligible. No specific incumbent vendors or current contractors are identified in the solicitation documents, and no budget range or award value is explicitly stated. Delivery is required to KCI at 3000 Ash Avenue, Pewee Valley, Kentucky 40056, and bidders should direct inquiries to Kyle Collins at 502-564-6521 with billing inquiries directed to Kentucky Correctional Industries at 1041 Leestown Road, Frankfort, Kentucky 40601.