Laundry Machine Maintenance, Service and Repair

The Kansas Department of Corrections (KDOC) has issued an Invitation for Bid (IFB) for comprehensive Laundry Machine Maintenance, Service, and Repair across all KDOC facilities. This procurement seeks a contractor to provide preventative maintenance, inspections, safety checks, and repair services for washers and dryers. The bid event runs from July 14, 2025, to August 6, 2025, with a submission deadline of August 6, 2025, at 2:00 PM CDT. Bidders must have a minimum of three years of continuous active industry participation and are required to complete a detailed cost sheet specifying labor rates, travel charges, and parts discount percentages. Key deliverables include comprehensive machine component inspections, performance verification, and the provision of new and unused parts and materials. Potential bidders must submit questions in MS Word format by July 30, 2025, and are responsible for checking the procurement website for amendments. The contract will be awarded through the State of Kansas Department of Administration, Procurement and Contracts, with the potential contract period running through November 30, 2029.

The procurement allows for potential usage by political subdivisions and is open to vendors who can obtain a current Tax Clearance Certificate and comply with state immigration reform laws. No monetary bid guarantee is required, and the State of Kansas will use a procurement card (Visa) for payments with no additional charges permitted. The contract is structured as an indefinite quantity contract, meaning the state will order quantities as actually required during the contract period with no volume guarantees. While specific award values are not explicitly stated, the contract covers maintenance services for laundry equipment across all KDOC facilities, suggesting a potentially significant scope of work. Bidders must be officially invited to participate and will be evaluated based on the lowest responsible bidder criteria, considering conformity with specifications, delivery terms, and other conditions. The procurement will be conducted using the PeopleSoft Strategic Sourcing system, with XML bid submissions not accepted, and all bids must be submitted in US Dollars.