Large License Plate Window Envelope 6 1/2" x 12 5/8"

The State of Montana's State Print & Mail division is seeking competitive bids for Large License Plate Window Envelopes through Invitation for Bid (IFB) Number P&M-IFB-2021-P012226S. The procurement is specifically for 6 1/2" x 12 5/8" envelopes constructed of 32# Manilla stock, blank (unprinted), with a 12 5/8" flap and dry gum adhesive. The estimated initial order quantity is 40,000 envelopes, with potential for additional quantities beyond that baseline. The bid was opened on November 4, 2020, and closed on November 12, 2020 at 2:00 PM MST, with procurement contact Carrie Schell available at cschell@mt.gov or 406-444-3319. Bidders are required to submit pricing per 1,000 envelopes, with the award basis focused on the initial 40,000 envelope quantity. Delivery is specified as F.O.B. Destination, with an anticipated average of two orders per year. Commodity codes for this procurement include 3802 (Commercial Printing) and 3804 (Envelopes).

The procurement follows State of Montana Executive Order No. 15-2018, which requires vendors to submit a Dark Money Declaration form, indicating potential restrictions on participation. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, bidders must complete several prerequisites including reviewing and accepting specifications, delivery requirements, and standard terms. The state reserves the right to negotiate contract terms with the lowest bidder. The procurement covers Lincoln County and involves deliverables for state administrative functions. Though a specific budget range is not detailed, the scale of the order (40,000 envelopes with potential for additional quantities) suggests a moderate-value contract. Vendors must demonstrate compliance with technical specifications, including precise window size and location requirements, and the ability to consistently produce high-quality envelope products meeting the state's operational needs.