Large Format Printer / Lamination & Mounting Unit

Oakland University (OU) has issued Request for Proposal #00256 seeking qualified vendors to provide a Large Format Printer / Lamination & Mounting Unit through a one-time purchase or optional 5-year lease. The procurement requires a sophisticated printer with specific technical parameters, including 2400 dpi resolution, 64" roll substrate support, production speeds up to 400 sq ft per hour, and compatibility with diverse substrate types. The printer must feature UV gel ink, white ink compatibility, a touchscreen interface, and automatic printhead maintenance. An accompanying offline cold lamination and mounting unit with 64" compatibility and 16ft/minute speed is also required. The RFP evaluation will utilize a 100-point scale, with points distributed across technical specifications (40 points), software/integration (15 points), service/support (20 points), cost (20 points), and sustainability/safety (5 points). Proposals are due on October 23, 2025, at 2 P.M. Eastern Time, with vendors required to submit comprehensive documentation including insurance certificates, addendum acknowledgements, and a statement of qualifications/experience with references.

The procurement appears open to all qualified vendors without specific set-aside designations, though bidders must comply with non-discrimination policies and potential prevailing wage provisions under Michigan state law. Vendors will need to demonstrate comprehensive insurance coverage and professional capabilities through submitted references and qualifications. The university reserves the right to reject any proposal and will make the award based on the best value proposal, not necessarily the lowest price. While specific budget ranges are not explicitly detailed, the RFP suggests a sophisticated technology procurement with potential significant investment. Bidders are expected to complete pricing in the provided Excel sheet and must show technical competence, service reliability, and alignment with Oakland University's operational requirements. The optional lease structure indicates flexibility for vendors in presenting financial and technological solutions that meet the university's comprehensive printing and mounting needs.