Lap Blanket Garlands Horse Shows KY State Fair

The Kentucky State Fair Board has issued a Request for Bid (RFB) for lap blanket garlands to be used during horse shows at the 2025 Kentucky State Fair. This procurement seeks 68 small lap blanket garlands featuring red carnations (minimum 190 carnations per blanket, 8 inches wide by 48 inches long), 2 large lap blanket garlands with red roses (minimum 250 roses per blanket, 12 inches by 84 inches long), 2 large lap blanket garlands with white roses (minimum 250 roses per blanket, 12 inches by 84 inches long), and 2 large lap blanket garlands with yellow roses (minimum 250 roses per blanket, 12 inches by 84 inches long). All garlands must include color-matching #9 ribbon attached 10 inches down from the center and extending 30 inches. Deliveries are scheduled across multiple dates from August 16 through August 23, 2025, with specific quantities and times required for each delivery to the Kentucky Fair & Exposition Center. All deliveries must be inspected and approved by Carrie Schueler or a designated Kentucky State Fair Board representative. Bids must be submitted electronically through the Commonwealth eProcurement system by June 20, 2025, at 3:00 p.m. EST, with written questions due by June 17, 2025, at 10:00 a.m. EST to Tim Wiard at Tim.Wiard@kyvenues.com. Vendors must bid on all line items with a single price response; failure to do so renders the bid non-responsive. Award will be made on a best-value basis with price weighted at 100 points and delivery capability evaluated as a pass/fail criterion.

Pricing must be F.O.B. Destination Freight Prepaid and Allowed, with vendors bearing all shipping costs to the delivery location and excluding Federal Excise Tax and Kentucky Sales or Use Tax from quoted prices. The contract is established for one year from the date of award with an option to renew for four additional one-year periods, and pricing shall remain firm for the contract period, though price increases may be requested after 12 months based on industry-wide changes with 30 days' written notice. Vendors are required to purchase contractor admission tickets for fair entry during delivery. Payment will be made within 30 working days of receipt of goods and a correct invoice. The RFB contains no set-aside designations or restrictions limiting bidder participation based on organizational type or disadvantaged enterprise status. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the solicitation documents.