Landscape Supplies and Materials FY26 Two Year Contract With Two One Year Option

The City of Providence, Rhode Island is seeking landscape supplies and materials through a competitive Request for Proposals (RFP) for fiscal year 2026, targeting multiple city departments. The procurement is structured as a two-year base contract with two potential one-year option periods, running from July 1, 2025, through June 30, 2027, with possible extensions through June 30, 2029. The RFP encompasses seven distinct product sections: Plants and Trees, Construction Materials, Mulch/Grass Seed/Engineered Playground Surface, Gravel/Sand/Soil, Natural Stones & Pavers, Irrigation Parts & Supplies, and Pavers. Vendors are required to provide percentage discounts from retail or catalog prices, with all pricing inclusive of shipping, handling, freight, and inside delivery. The proposal submission deadline is May 5, 2025, at 2:15 PM, with the city planning to award the contract to the lowest responsible proposer that best promotes city interests. The evaluation will consider pricing, vendor responsiveness, and overall alignment with city procurement objectives.

The RFP includes a significant focus on minority and women-owned business enterprise (MBE/WBE) participation, with a mandatory 20% participation goal. Vendors must complete MBE/WBE participation plans and can submit a waiver request if unable to meet the participation threshold. Successful bidders will be required to provide supplemental documentation including business tax ID, proof of insurance, and a certificate of good standing. The procurement allows for potential awards to multiple vendors on an "as-needed" basis, providing flexibility in sourcing landscape materials. While no specific budget range is explicitly stated, the comprehensive nature of the seven product sections suggests a potentially substantial procurement value. The city's approach indicates an open and competitive bidding process designed to secure diverse, cost-effective landscape supply options for municipal departments.