Landscape Maintenance Equipment

Pinellas County School District is soliciting sealed electronic bids for Landscape Maintenance Equipment through Request for Quotation #25-AM-017, seeking suppliers to provide and deliver various landscape maintenance tools to school board properties district-wide. The procurement covers 15 line items of equipment, primarily focusing on Stihl and Billy Goat branded tools including hand blowers, chain saws, pole saws, vacuums, blowers, mowers, string trimmers, and pressure washers. Bids are due by 3:00 pm on November 4, 2025, and must be submitted through the District's OpenGov Procurement portal. The contract period is set from January 10, 2026, to January 9, 2027, with potential options to renew for two additional one-year periods. Bidders must comply with specific requirements including E-Verify employment eligibility verification and background screening, and must submit standard forms such as non-collusion statements and drug-free workplace certifications. The evaluation will likely consider pricing, equipment specifications, and vendor qualifications, with potential price adjustments based on the Consumer Price Index for All Urban Consumers (CPI-U).

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The estimated contract value is approximately $45,000, excluding renewal options, and the District has built in flexibility for market volatility by allowing potential adjustments to contract terms and pricing if supply or market conditions significantly change. Multi-agency participation is permitted, allowing other governmental agencies to potentially utilize the contract terms. Contractors must provide comprehensive insurance coverage, including General Liability, Automotive Liability, and Workers' Compensation Insurance, with specific minimum coverage limits based on project value. Insurance certificates must list the School Board as an "Additional Insured" and must be filed within ten working days of contract award. All insurance companies must maintain a Best's Financial Strength Rating of "A-V" or better, and providers must give 10-day notice of cancellation and 30-day notice for non-renewal. Bidders who wish to protest the bid or award process must follow a specific procedure, including filing a written notice within 72 hours and posting a bond between $500 and $5,000.