Landscape & Grounds Maintenance Services – Arapahoe Library District – 2025

The Arapahoe Library District is seeking proposals for comprehensive landscape and grounds maintenance services for six library locations across Centennial, Denver, and Englewood, Colorado, for a five-year contract period from February 14, 2026 to February 13, 2031, with two potential one-year renewals. The procurement requires vendors to provide extensive landscaping services including weekly mowing, bi-weekly edging, seasonal flower bed maintenance, fertilization, weed prevention, shrub shaping, irrigation system management, core aeration, and native vegetation care. Qualified vendors must have at least one Certified Landscape Professional and one Pesticide Applicator, and demonstrate expertise in sustainable, environmentally responsible landscaping practices. The RFP evaluation will consider technical approach, qualifications, experience, cost, project management, and sustainability practices, with a total possible score of 100 points. Key procurement dates include a pre-proposal conference and site walk on October 28, 2025, proposal submission deadline of November 20, 2025, vendor presentations between January 5-9, 2026, and an intended contract award on January 21, 2026.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including Workers' Compensation, Commercial General Liability Insurance (minimum $1,000,000 per occurrence), and Comprehensive Automobile Liability Insurance. While specific budget ranges are not detailed, the pricing template suggests a structured approach to service costs across five library locations: Castlewood, Eloise May, Koelbel, Sheridan, and Smoky Hill Libraries. The Library District will be responsible for major irrigation repairs and time clock replacements, while the selected vendor will handle routine maintenance, emergency repairs, and day-to-day landscaping services. The contract emphasizes compliance with state technology accessibility standards, open records act requirements, and includes provisions for confidentiality and ownership of work products, with the District retaining full rights to all work created under the agreement.