Landscape Design Assistance (Informal RFP)

West Basin Municipal Water District is requesting proposals for landscape design assistance to support the Metropolitan Water District's Turf Replacement Rebate Program, with proposals due June 25, 2026 at 2:00 p.m. through the OpenGov portal and a question deadline of June 11, 2026. The district offers incentive points for Small Business Enterprises (SBEs) and Local Business Enterprises (LBEs): three additional points to SBE or LBE prime consultants, six points for firms qualifying as both, and one point for participation of qualifying subconsultants representing at least 30% of total compensation.

The selected consultant will schedule landscape design consultations with program participants and deliver completed landscape design packages compliant with MWD rebate program requirements. Work includes on-site walkthroughs, design consultations covering design style, plant selection, and irrigation recommendations, and electronic PDF design packages delivered within 30 days of consultation. The scope covers three site categories: residential (maximum 5,000 square feet), CII sites (maximum 50,000 square feet), and public sites (maximum 200,000 square feet). Residential packages must include scaled design concept plans, planting plans with three plants per 100 square feet, stormwater capture designs, and plant specifications. CII and public agency packages require detailed irrigation plans with hydrozones, component locations, drip irrigation specifications, smart controller recommendations, and pressure-regulator and check-valve specifications. The consultant must verify sites within West Basin's service area, submit monthly progress reports tracking pending, active, and completed consultations, and revise designs if MWD rejects them.

The maximum budget is $49,500. The contract term extends through June 30, 2027. The consultant must maintain Commercial General Liability ($2,000,000), Business Automobile Liability ($2,000,000), Workers' Compensation ($1,000,000), and Professional Liability ($2,000,000) insurance. Compensation is structured on a time-and-material basis with hourly rates, estimated hours, and per-design-package fees broken down by site category. A notice of recommended award is expected in late June or early July 2026.