Landfill Systems Operation & Maintenance Services

Seminole County's Solid Waste Management Division has issued Invitation for Bid (IFB-5223-26/LTT) seeking a qualified contractor to provide comprehensive operation and maintenance services for the county's integrated solid waste management system. The procurement encompasses evaluation, repair, and maintenance of leachate collection and management systems (including slurry walls, under-drain systems, piping, lift stations, and valve boxes), landfill gas systems (HDPE piping, wells, and flares), stormwater and hydraulic systems, and site facilities including roadways, scales, structures, fencing, and surveying work. Contractors must possess a minimum of four years of maintenance and repair experience at a Class 1 landfill plus specialized experience in lift/fill stations, telemetry, landfill utilities, leachate systems, and line cleaning. The bid price sheet encompasses thirteen service line items including carpentry, painting, plumbing/leachate work, electrical services, concrete and masonry, roadway asphalt, silt fence installation, sheet metal work, heavy gauge steel welding, roofing, chain link fencing, and HDPE pipe services, with bidders required to submit all-inclusive hourly and daily labor rates plus material markup percentages not exceeding ten percent. Evaluation will be based on the lowest responsive and responsible bidder meeting all stated qualifications, with the county retaining the right to make multiple awards, partial awards, or reject all bids. Questions must be submitted by May 8, 2026, at 5:00 p.m., with bid responses due electronically by May 20, 2026, at 2:00 p.m., followed by public bid opening via Microsoft Teams. Work must commence within seven days of receiving the purchase order, with standard operating hours Monday through Sunday, 7:30 a.m. to 5:30 p.m., and emergency response required within 36 hours.

The contract is structured as a three-year term agreement with options for the county to renew for two successive one-year periods and extend for an additional one-year period upon mutual agreement, contingent upon fund availability, and includes a three-month probationary period during which the county may terminate without cause. Compensation is on a fixed-fee basis with unit pricing specified in Exhibit C, and the contractor may invoice monthly based on the percentage of work completed. The contractor is responsible for all labor, tools, equipment, permits, and materials, and must maintain comprehensive insurance coverage including workers' compensation at statutory limits with Employers' Liability of $1,000,000 per accident, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 general aggregate, Business Automobile Liability of $1,000,000 combined single limit, Professional Liability of $1,000,000 per claim and $2,000,000 aggregate, and Pollution Liability of $1,000,000 per occurrence and $2,000,000 aggregate. Bids must remain firm for 120 days following opening, and the successful contractor must maintain firm pricing for one year after contract execution with no cost increases authorized during the first year, though price redeterminations may be requested annually thereafter based on documented changes in wages, fuel, or materials using the Employment Cost Index or Producer Price Index. The procurement documents do not specify disadvantaged enterprise set-asides or restrictions on respondent types, and no incumbent vendor or specific budget range is identified in the available documentation. Contractors must register with E-Verify, comply with public records laws, maintain detailed accounting records for five years following final payment, and execute affidavits regarding E-Verify compliance, foreign country of concern status, and anti-human trafficking provisions, with additional FEMA compliance requirements applicable if the county seeks reimbursement from federal disaster relief funding.