Landfill Methane Monitoring and Maintenance Services

The Incorporated County of Los Alamos is soliciting proposals for Landfill Methane Monitoring and Maintenance Services through RFP26-19, seeking a qualified firm to monitor and perform maintenance on the Gas Collection and Control System (GCCS) for the former county landfill. The project requires comprehensive monthly monitoring of 21 passive vents and extraction wells, with detailed data collection on methane, oxygen, carbon dioxide, and balance gas concentrations. Key deliverables include maintaining equipment, performing inspections, and ensuring landfill gas remains within permit boundaries as specified by NMAC 20.9.5.9. The solicitation is scheduled for advertisement on July 24, 2025, with a non-mandatory pre-proposal conference on July 30, 2025, and proposals due by August 8, 2025. The evaluation criteria will be weighted across multiple factors: cost proposal (25 points), description of services (20 points), understanding of industry standards (10 points), optional services (10 points), warranties (10 points), qualifications and experience (15 points), and references (10 points). The County anticipates a multi-term contract for up to seven years, with an estimated contract award date of October 1, 2025.

The solicitation provides opportunities for various business preferences, including local (Los Alamos) business preference, resident (New Mexico) business preference, Native American business preferences, and veteran business preferences. Offerors must submit a valid New Mexico state-issued preference certificate and, for local preference, a current valid Los Alamos County Business License. Potential contractors must provide a minimum of three references from similar services performed within the last 3-5 years and comply with comprehensive certification requirements, including debarment, suspension, and campaign contribution disclosures. The 48-acre landfill site, located on land leased from the Department of Energy, includes a transfer station, solar panels, and passive gas venting system, with a Gas Collection and Control System installed in June 2018. While specific budget ranges are not explicitly stated, the County will execute the contract through a task order process and reserves the right to issue task orders as needed. Contractors must maintain various insurance coverages, including general liability, automobile liability, professional liability, pollution liability, and cyber insurance, with coverage amounts ranging from $1 million to $3 million depending on the specific type.