Landfill Infrastructure Installation, Maintenance, Repair, and Monitoring Services

Sarasota County is soliciting bids for Landfill Infrastructure Installation, Maintenance, Repair, and Monitoring Services through Invitation for Bids #242629MN, seeking a qualified supplier to provide as-needed services for the county's three Class I landfills: Central County Solid Waste Disposal Complex, Bee Ridge Landfill, and Venice Landfill. The procurement encompasses comprehensive technical services including gas collection system maintenance, geomembrane repairs, pipe and valve installations, leachate system work, stormwater system repairs, and emergency response services. Contractors must demonstrate specific qualifications, including expertise in geomembrane installation, landfill gas well maintenance, and compliance with safety and environmental regulations. The contract will have an initial term of three years, with specific requirements for hourly rate billing, comprehensive documentation, and strict safety protocols. Contractors must provide one-year warranties on all work and materials, or meet the manufacturer's standard warranty period. The solicitation includes detailed insurance requirements covering Workers' Compensation, Commercial General Liability, Business Automobile Liability, Umbrella/Excess Liability, and Pollution Liability. The due date for submissions is November 25, 2024, with the opportunity posted on February 18, 2025.

The contract includes FEMA grant funding, which introduces specific federal grant-related provisions and compliance requirements. While typical local and American business preferences may not apply due to grant funding, the solicitation requires strict adherence to federal regulations, including provisions related to Clean Air and Water Act compliance, domestic procurement preferences, and debarment guidelines. The current contract (Contract 2020-438) has a total value of $920,908.73, with $711,691.00 already invoiced, suggesting potential for significant future work. Contractors will need to navigate complex documentation requirements, including a five-year record retention mandate and potential reporting of violations. The project involves integration with existing landfill infrastructure across three county locations, requiring specialized environmental management and infrastructure maintenance expertise. The solicitation does not explicitly mention set-aside designations for disadvantaged enterprises, but does emphasize compliance with Americans with Disabilities Act standards and provisions for working with minority businesses. Interested vendors must carefully review all attached documents, including the Disaster-Related Contract Provisions and project documents, to fully understand the comprehensive requirements of this procurement opportunity.