242629MN_Project_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 5

IFB #: 242629MN

IFB TITLE: LANDFILL INFRASTRUCTURE INSTALLATION, MAINTENANCE, REPAIR,

AND MONITORING SERVICES

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide as-needed maintenance, repair, installation, and monitoring services for the County’s three Class I landfills.

Bidders are required to comply with Part II, Scope of Services/Work Specifications attached hereto and Attachment A - Disaster Related Contract Provisions when applicable as specified herein.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience providing each of the following categories of service within the past seven (7) years preceding the submission deadline in OpenGov.

a. Repairing and installing geomembrane

b. Installing, repairing, and retrofitting landfill gas wells and horizontal collectors

c. Installing and repairing of landfill gas laterals, headers and air supply lines

IFB Part I Revised 10/11/23 Page 2 of 5

3.1.2. A minimum of two (2) references are required.

3.1.3. Each of the categories a. through c. above must be

demonstrated two (2) times among the references provided.

3.1.4. A single reference may be used to verify multiple

requirements. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in

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OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.1 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.1.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.2 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.3 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/11/23 Page 4 of 5

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

IFB Part I Revised 10/11/23 Page 5 of 5

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

12.0 PERFORMANCE AND PAYMENT BOND

Only applicable if this box is checked

(END PART I)

PART II

SCOPE OF SERVICES

Revised 10/07/20 Part II - Page 1 of 11

1. OVERVIEW

A. Contractor shall provide the necessary labor, materials and equipment to provide maintenance, repair, installation, and monitoring services to landfill infrastructure as described herein.

B. The County owns three Class I landfills, two closed and one open. A description of each landfill site including each sites’ infrastructure has been provided in the Landfill Sites section below.

2. CONTRACTOR RESPONSIBILITIES

A. Contractor shall provide qualified, trained, and experienced personnel to perform the services described herein.

B. Contractor must comply with Occupational Safety and Health Administration (OSHA) protocols when required by the work being performed, and at least one of its employees or the employees of its subcontractor(s) performing the work must possess the following:

i. OSHA Confined Space Training

ii. 40-hour OSHA Hazardous Waste Operations & Emergency Response (HAZWOPER) Training

iii. Geomembrane installers shall be trained by one of the named manufacturers listed in Section 6 Materials or by the manufacturer of the County pre-approved alternate.

Contractor shall submit proof of required training(s) within five (5) business days after request from the County.

C. The Master Welder shall have completed a minimum of 5,000,000 Square Foot (SF) of High-Density Polyethylene (HDPE) and/or Linear Lower Density Polyethylene (LLDPE) geomembrane seaming work using the type of seaming apparatus specified for the site work. Other welders shall have seamed a minimum of 1,000,000 SF of HDPE and/or LLDPE geomembrane.

D. Every Contractor crew shall have at least one employee on site that can effectively communicate in English with the County staff and with the public.

E. Contractor shall coordinate work so that there is minimal to no interruption to daily work at any location.

F. Contractor is responsible for any damage to County or third-party property caused by Contractor or their employees. Restoration shall be made to the County’s satisfaction.

G. Contractor is required to participate in performance and project report meetings as deemed necessary by the County.

H. Contractor shall comply with all applicable federal, state and local laws and regulations.

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I. Contractor shall comply with all permits and permit conditions relative to each site. Permit documents are located on the Florida Department of Environmental Protections website, https://depedms.dep.state.fl.us/Oculus/servlet/login.

J. All employees of Contractor shall be considered to be, at all times, the sole employees of Contractor, under Contractor’s sole direction.

K. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. Contractor shall be responsible for all trash and debris disposal from the work site.

L. Work requested may be in proximity to landfill operations, including the burial of waste. Work shall be conducted to avoid conflict with landfill operations.

M. Contractor may encounter refuse during drilling or other activities within the landfill areas. Contractor shall excavate the refuse and dispose of it as directed by the County at an area within the active landfill.

i. All refuse shall be removed from the work site on a daily basis by 4:00 pm Monday – Friday and 1:00 pm on Saturday’s.

ii. If refuse is generated after the times specified, Contractor shall cover exposed refuse. Excavated areas with exposed refuse shall also be covered and secured at the end of each working day.

N. Contractor shall restore all areas where work was conducted to pre-existing conditions or better. This may include the placement of sod or other stabilization materials.

O. Contractor shall provide a letter to the County confirming that all manufacturers and installers of pipe and geomembrane materials shall adhere to all current testing methods and standards for the applicable materials prior to the start of work.

3. LANDFILL SITES

A. Central County Solid Waste Disposal Complex (CCSWDC) – Open

i. Location: 4000 Knights Trail Road, Nokomis, FL

ii. Permits:

a. Florida Department of Environmental Protection (FDEP) Operations Permit – 0130542-022-SO-01

b. FDEP Title V Air Operation Permit – 1150089-010-AV

c. FDEP National Pollutant Discharge Elimination System (NPDES)

Permit - FLR05B637

d. FDEP ERP Permit – 58-02726622-001

iii. Infrastructure Systems:

a. Protective Geomembrane Liner and Cover Systems

b. Landfill Gas (LFG) Collection System

c. LFG Destruction System

d. Leachate Collection System https://depedms.dep.state.fl.us/Oculus/servlet/login

Revised 10/07/20 Part II - Page 3 of 11

e. Stormwater Management System

iv. General Information:

Disposal Acres Phase II: 63 acres Phase I: 55 acres

Lowest Elevation

Phase II: +22 feet National Geodetic Vertical Datum (NGVD) (secondary liner leak detection at north pipe penetration) Phase I: +24 feet NGVD (Cell 5 sump)

Bottom Liner Design

Phase II: Double 60 mil HDPE geomembrane and drainage composite with a geosynthetic clayliner Phase I: Composite, 60 mil HDPE on one foot of clay

Leachate Collection System (LCS) Design

Phase II: Double sided leachate collection geosynthetic drainage layer, 24” drainage sand, 8-inch HDPE LCS piping Phase I: Geonet/Geotextile, rock/8-inch HDPE LCS piping, 24” drainage sand

Leak Detection Sysytem (LDS) Design

Phase II: Double-sided leak detection geosynthetic drainage layer, 6-inch HDPE LDS piping Phase I: none

Leachate Storage

Pre-stressed concrete leachate storage tank and secondary containment tank, capacity 1.8 million gallons

Final Elevation (Including Cover)

+121 feet NGVD

Slopes Phase II: 3H:1V Phase I: 3H:1V side slopes, 4% top slope

LFG Extraction well/header pipe system with gas flare and gas-to-energy facility

B. Bee Ridge Landfill (BR) – Closed

i. Location: 8350 Bee Ridge Road, Sarasota, FL

ii. Permits:

a. FDEP Long-term Care Permit – 40049-013-SF/MM

b. FDEP non-Title V Air Operation Permit – 1150090-009-AO

iii. Infrastructure Systems:

a. Soil-bentonite slurry wall

b. Protective Geomembrane Cover System

c. LFG Collection System

d. LFG Destruction System

e. Leachate Collection System

f. Leachate Gradient Control System

g. Stormwater Management System

Revised 10/07/20 Part II - Page 4 of 11

iv. General Information:

Disposal Acres Approximately 212 Bottom Liner Design

Soil-bentonite slurry wall keyed into native clay sediments

Final Cover/Cap

40-mil polyethylene geomembrane cap, with 24 inches of soil cover and sod Phase I: Geonet/Geotextile, rock/8-inch HDPE LCS piping, 24” drainage sand

Leachate Collection

Collection pipes interior of slurry wall, two leachate pump stations, central leachate lift station and force main to the Bee Ridge Water Reclamation Plant for treatment

LFG Extraction well/header pipe system with gas flare facility

C. Venice Landfill (V) – Closed

i. Location: 250 S. Jackson Road, Venice, FL

ii. Permits: None

iii. Infrastructure Systems:

a. Protective Geomembrane Cover

b. LFG System – passive vents.

c. Stormwater Management System

iv. General Information:

Disposal Acres Approximately 80 Bottom Liner Type

None

Final Cover/Cap 20-mil Polyvinyl Chloride (PVC) geomembrane, with a minimum 24-inch thick soil over geomembrane and vegetative cover. *Site investigations after closure has also revealed 20-mil HPDE geomembrane.

LFG Venting Passive gas vent array installed over waste-filled area.

4. SERVICES

A. Contractor shall be responsible for performing maintenance, repair, installation and monitoring services to the Landfill Sites identified in Section 3.

B. The County shall provide Contractor a description for each project that is required to be performed by Contractor under this contract. The project description shall be used by Contractor to provide project estimates that include the scope of work, the estimated length of the project, and a detailed cost estimate, including the number of work hours, hourly rate, number and types of employees required, materials, special equipment, and permits.

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i. Contractor shall provide an estimated start date to the County.

C. Liner work shall be performed in accordance with specifications and requirements as published by the Geosynthetic Research Institute (GRI) for the liner material to be installed or repaired (https://geosynthetic-institute.org/specs.htm).

i. Liner repair work shall include trial welds and testing in accordance with the GRI specifications.

ii. Liner work shall require field testing to demonstrate field trail welds and installed welds are suitable.

D. Examples of the types of services that may be requested include, but are not limited to the following:

i. Gas Collection System

a. Wellhead readings – oxygen, temperature, gas composition, pressures, liquid levels

b. Adjustment of wellheads and other infrastructure

c. Troubleshooting gas collection system

d. Gas well installation and repair, including extending or lowering wellheads – horizontal, vertical, caissons or passive vents

e. Wellhead maintenance, cleaning, and repair/replacement

f. Installation of new wellheads

g. Condensate pump and sump maintenance, cleaning, and repair/replacement, including pumps, cycle counters, air lines, power connections and condensate discharge devices

h. Laterals/header/remote wells/J-traps, U-traps, air supply installation, maintenance, cleaning and repair/replacement, including valves and other system components using fusion machines or electrocoupling devices

i. Fusion welds

j. Installation of targets for future gas well locations

k. Extension of caisson wells

l. Preventative maintenance and repair of vacuum system, including air compressors

m. Surface emission monitoring

n. Repairs to gas collection system to decrease emissions

ii. Gas Destruction System

a. Flare station readings and adjustments

b. Troubleshooting of flare station electrical system, including electronic panels, control devices and data recording instruments

c. Calibration of flowmeters, including installation and removal of meter

d. Cleaning of destruction system, including repair/replacement of parts

e. Preventative maintenance and repair of blowers and other system apparatuses https://geosynthetic-institute.org/specs.htm https://geosynthetic-institute.org/specs.htm

Revised 10/07/20 Part II - Page 6 of 11

f. Preventative maintenance, cleaning, repair and modification of condensate knockout pot, including site gauge, gate valves, drain valve and piping.

g. Preventative maintenance, cleaning, repair and modification of flare stating piping including pressure and vacuum gauges, valve handles, pipe supports, sample ports and fitting.

h. Preventative maintenance, cleaning, repair and modification of flame arrestor including gauges, sample ports, fittings, internal arrester bank, and drain valve.

i. Preventative maintenance, cleaning, repair and modification of propane/nitrogen pilot system including pressure gauges, solenoid valves, regulators, supply line piping, hoses, fittings, valves, and pilot gas strainer.

j. Preventative maintenance, cleaning, repair and modification of candlestick flare including thermocouples, pilot thermocouple, and Ultraviolet (UV) flame detector.

k. Preventative maintenance, cleaning, repair and modification of flare control panel including panel bulbs, switches, fuses, purge, pilot and igniter timers, timer, meter, backup batteries, and the like.

iii. Geomembranes/Geosynthetics

a. Repair to geomembranes, including materials and certification of repair for extrusion welds, extrusion welded patches, repairs to anchor trenches and sewn stitches.

iv. Pipe, Valves & Other Apparatuses

a. Installation, replacement or repair of pipe with maximum diameter up to 36”, valves, including check, plug and gate ball and other apparatuses made of HDPE, PVC, Chlorinated Polyvinyl Chloride (CPVC), Rigid Pipe Construction (RPC), Corrugated Plastic Pipe (CPP), and the like.

v. Leachate System

a. Trouble shooting pumps, flowmeters, transducers, control panels, gas control devices

b. Installation, repair and modification to pumps, flowmeters, control panels, and gas control devices

c. Air-release valves, force main and lift stations

vi. Stormwater System

a. Repair or installation of stormwater piping, couplers, flared ends and other configurations

b. Formation and pour of various concrete aprons and flumes for drainage structures

c. Formation and pour of Grout Filled Fabric Revetment (GFFR) erosion control structures

d. Re-grading of stormwater conveyance swales for positive flow and to repair areas of erosion

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e. Installation of erosion prevention and soil stabilization material such as turf reinforcement matting

vii. Survey Work

a. Contractor shall locate coordinates and elevations, unless they have been provided by the County.

5. WORK RELATED TO DISASTERS

A. The terms and conditions in Attachment A - Disaster Related Contract Provisions shall apply only to work required during declared emergencies.

B. Work shall consist of coordinating and mobilizing crews and equipment to perform work as directed by the County during declared emergencies. All work shall be conducted so that all rules, policies, and guidance issued by grant agencies, such as the Federal Emergency Management Agency (FEMA), are followed.

C. Disaster related work shall be charged at the rates provided in the Fee Schedule, along with the Mobilization Charge for Emergency Events, which may be charged once for each event per location.

i. Contractor shall provide the County with a twenty-four (24) hour, seven

(7) days a week emergency phone number.

ii. Contractor shall supply all the necessary equipment, labor, and material for any emergency work at the three County landfill facility locations for the emergency response. These items shall be included in the Mobilization Charge for Emergency Events.

iii. Necessary equipment may vary based on the scope of each emergency event. These items shall be included in emergency event per event price.

iv. All materials and equipment/supplies must be properly secured and rendered inaccessible to the public during emergency event work by Contractor.

v. Contractor shall provide the County with detailed descriptions of work performed and labor summary sheets within twenty-four (24) hours of leaving the event site.

6. MATERIALS

A. All geomembrane and geosynthetic materials shall meet the seaming, installation, testing, and material requirements of the most current specifications from the GRI. All field seaming shall include the required field quality assurance testing in accordance with GRI to include, but not limited to, trail welds for startup of equipment, field tensile strength (shear and peel) testing using a field tensiometer and other field testing as needed to ensure proper welding. All welding and seaming shall be performed in accordance with the material manufacturer’s recommendations and installation guidelines.

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B. Geosynthetic Materials used at the landfill sites include, but are not limited to, the following:

i. 60-mil HDPE double-sided textured liner

ii. 40-mil LLDPE double-sided textured liner

iii. 40-mil HDPE smooth or double-sided textured liner

iv. 20-mil HDPE smooth or double-sided textured liner

v. 300-mil HDPE geocomposite with 6-oz geotextile on both sides

vi. 300-mil HDPE geocomposite with 8-oz geotextile on both sides

vii. 60-mil Thermoplastic Polyolefin (TPO) with scrim reinforcement

viii. 20-mil PVC liner

ix. Geosynthetic Clay Liner (GCL) Reinforced

C. Polyethylene (HDPE and LLDPE) geosynthetic materials shall be manufactured by Solmax/GSE, Inc., Agru America, Inc., Poly-Flex, Inc. Contractor may propose other manufacturers of materials that meet the required specifications, provided the manufacturer has produced over 10 million square feet of material. Use of a material other than those listed above shall be submitted for pre-approval by the County.

D. TPO material shall be supplied by the County or, if purchased by Contractor, shall be purchased from Firestone Building Products or Carlisle Syntec or other manufacturers as may be pre-approved by the County.

E. PVC liner shall meet the specifications of material as manufactured by EPI Liner Company, Western Environmental Liner, Raven Industries, or other manufacturers as approved by the County.

F. GCL shall be manufactured by CETCO or GSE Environmental, or other manufacturers as may be pre-approved by the County, and shall be between two geotextiles and reinforced. GCL shall meet the requirements of the current GRI specification.

G. Fill and drainage materials shall be free of debris, waste, vegetation, stones, or other deleterious matter. Fill material may not have any matter greater than ½ inch in any dimension. All sources of fill material shall be approved prior to acceptance by the County. The County may request sieve analysis or other descriptive soil reports prior to accepting material for use by Contractor.

H. The County has standardized to QED’s wellheads and pumps for the LFG collection system. In cases where equipment and or materials have been standardized by the County, Contractor is required to use the same. Similar or like materials and equipment shall not be used without the County’s approval.

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7. CONTRACTOR EQUIPMENT

A. Contractor shall provide all necessary equipment and tools to provide services as listed herein. All equipment used by Contractor shall be in serviceable condition and maintained in accordance with manufacturer’s specifications.

B. Documentation for equipment that requires certification and calibration shall be provided to the County upon request. The County utilizes LandTec GEM5000 Portable LFG Analyzer for monitoring and adjusting the gas collection and destruction systems.

8. SUBCONTRACTORS

A. Any use of subcontractors shall be pre-approved in writing by the County.

B. Contractor shall be reimbursed for the cost of the subcontractor plus the percent markup listed on the Fee schedule.

9. SAFETY

A. Contractor is responsible for the safety of its personnel, equipment and any subcontractors under its supervision. Prior to initiating any work, Contractor shall provide a written Site Safety Plan to the County for the work to be performed. Contractor shall adhere to the County approved Site Safety Plan.

B. Appropriate first aid facilities and supplies shall be kept and maintained by Contractor at the site of the work. All persons within the construction area shall be required to wear protective helmets and green/yellow safety vests. In addition, all employees of Contractor and their subcontractors shall be provided with, and required to use, personal protective and lifesaving equipment as set forth in Subpart E of the OSHA Standards for Construction (29 CFR 1926) and shall comply with the “A Compilation of LFG Field Practices, and Procedures” dated August 2011 by the Solid Waste Association of North America (SWANA), and shall coordinate with the local fire department.

10. BUSINESS HOURS/RESPONSE TIME

A. Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 6:00 p.m., except County observed Holidays.

B. Routine - Contractor shall verbally respond to each request for routine service within 72 hours of notification.

C. Emergency – Contractor shall verbally respond to each request for Emergency service within one (1) hour of notification and shall have a qualified person on site within four hours of the initial notification, regardless of day or time. If needed, equipment shall be at the location within 12 hours or less of the initial notification.

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11. ASSIGNMENT OF WORK

A. Service requests shall be dispatched by the County by means of a telephone call or email, and a work order (WO) number shall be issued. This WO number shall be referenced on all correspondence, including invoicing.

B. All Routine and Emergency work shall be completed within a five (5) calendar day period unless the period is extended by the County.

12. PERMITS, DOCUMENTATION AND DELIVERABLES

A. Contractor is responsible for determining if a permit is required for any WO and shall obtain all necessary permits. Contractor shall be reimbursed for the cost of the permit fee only. No percent markup shall be paid to Contractor for permit fees.

B. Contractor shall be responsible for obtaining NPDES construction permits for work at the landfill sites. If required, Contractor shall provide and install sediment and erosion control devices such as silt fence, barriers, and curtains.

The County shall be responsible for obtaining all other regulatory permits for work performed under this contract.

C. Contractor shall document all materials, equipment and work in order to provide submittals, as-built drawings, certifications of installation repairs or other necessary documents or information as requested or required by the County or regulatory agencies.

D. The following are specific types of documents that shall be requested by the County for Contractor to complete and maintain at the site when providing services involving geomembranes:

i. Daily Log: daily record that summarizes panels deployed, seams completed, seam testing, seam repair, personnel on site, weather conditions, and equipment on site.

ii. Material Conformance: maintain original conformance certificate(s) from geomembrane manufacturer.

iii. Subgrade Acceptance Log: maintained originals of subgrade acceptance forms for each panel and signed by the Geomembrane Installer.

iv. Panel Log: provides geomembrane roll number used and subgrade acceptance for each panel deployed.

v. Trial Seam Log: provides trial weld testing results for equipment startups of the material being welded.

vi. Seam Testing Log: provides a complete record of all nondestructive and destructive seam tests performed as part of the Geomembrane Installer's quality control program.

vii. Seam/Panel Repair Log: provides a complete record of all repairs and vacuum box testing of repairs made to defective seams or panels.

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13. INVOICING

A. Routine services provided during Normal Business Hours shall be invoiced at the Routine Service Hourly rate provided on the Fee Schedule

B. All Emergency services provided shall be invoiced at the Emergency Service Hourly rate provided on the Fee Schedule.

C. Contractor shall only invoice for time spent on the job at the rate listed on the Fee Schedule. Hourly charges are to begin when the appropriate technician arrives at the jobsite. All trip charges, mileage, vehicle charges, travel time, and labor shall be included in the hourly rate provided on the Fee Schedule.

D. Contractor’s invoices for materials, supplies, and equipment shall include documentation clearly showing the total cost paid by Contractor for the materials/supplies/equipment and show the percent markup if applicable, as listed on the Fee Schedule.

i. Contractor owned equipment: the County will pay up to the State contracted rental rates as found at:

https://www.dms.myflorida.com/business_operations/state_purchasin g/state_contracts_and_agreements/alternate_contract_source/industri al_equipment_and_tool_rental.

a. In the event Contractor uses their own equipment that does not have a State contracted rate, Contractor shall obtain pre-approval from the County for proposed usage rate.

ii. Contractor rented equipment: Contractor shall be reimbursed for actual rental cost plus a markup indicated in Fee Schedule.

E. Tax paid for parts and materials shall be listed separately on Contractor’s invoice and not include a percentage markup.

F. Contractor’s invoices for subcontracted services shall include a copy of the subcontractor’s invoice to Contractor and show the percent markup, as listed on the Fee Schedule.

G. Contractor’s invoices for permits shall include supporting documentation, clearly showing the cost paid by Contractor for the permit.

14. WARRANTY

All work and materials provided by Contractor shall be fully warranted from the date of the County’s acceptance of the work for a period of one year, or for the standard warranty period provided by Contractor or by the materials manufacturer, whichever is greater.

(END PART II)

PART III – INSURANCE REQUIREMENTS

Insurance Template 2 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with at least 5 days prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor shall maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

PART III – INSURANCE REQUIREMENTS

Insurance Template Adopted 04/19/19 Page 2 of 2

B. COMMERCIAL GENERAL LIABILITY: Contractor shall maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. There shall be no exclusions for explosion, collapse and underground hazards.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. UMBRELLA/EXCESS LIABILITY: Contractor agrees to maintain Umbrella or Excess Liability with limits not less than $2,000,000.00 each occurrence and in the aggregate. Coverage shall follow the terms of the underlying insurance, including the additional insured provisions.

E. POLLUTION LIABILITY: Contractor agrees to maintain Pollution Liability coverage with limits not less than $1,000,000 per claim/occurrence for bodily injury, property damage and environmental damage from sudden and gradual occurrences resulting from pollution conditions arising out of the work or services performed under this contract (including any transportation and disposal of hazardous materials or pollutants). Coverage shall include, but not be limited to, third party liability, clean up, corrective action including assessment, remediation and defense costs. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this contract is made, or provide evidence showing Contractor has obtained a two year extended reporting period endorsement.