Landfill Brush Grinding

The City of Nashua, New Hampshire, Division of Public Works is soliciting bids through Invitation for Bid (IFB 0209-041026) for landfill brush grinding services at the municipal landfill facility. The procurement seeks qualified contractors to grind an existing brush pile on-site, with the City preferring that resultant grindings remain at the facility for use as daily or intermediate cover material, though bidders may propose alternative removal and off-site disposal arrangements if cost advantages can be demonstrated. All work must be completed by November 1, 2026. Bidders must demonstrate a minimum of five years of experience and provide evidence of five similar projects with successful in-service performance records. The bid submission deadline is Friday, April 10, 2026 at 1:00 p.m., with submissions accepted electronically via Bonfire or as one paper copy with one digital copy on USB drive to the City Hall Purchasing Department, 229 Main Street, Lower Level, Room 11, Nashua, NH 03061. The deadline for submitting bidder questions is Wednesday, April 1, 2026 at noon, with answers posted by Friday, April 3, 2026 at 3:00 p.m. Bids will be opened publicly on the due date with results posted on the City's website within 24 hours, and all bids are binding for 90 days following the bid deadline.

The procurement contains no identified set-aside designations or restrictions limiting participation to specific enterprise categories or disadvantaged business groups. Historical bidding information from the City's most recent 2021 solicitation indicates two previous bidders: M.R. Wood from Derry, New Hampshire, which submitted a flat price of $58,500, and The Dirt Doctors from Pembroke, New Hampshire, which proposed $4,490 per day plus a $600 mobilization fee. The successful bidder must provide certificates of insurance within ten calendar days of award, including General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Combined Single Limit Automobile Liability ($1,000,000), and Workers' Compensation Coverage ($100,000/$500,000/$100,000) in compliance with New Hampshire statutes. No bid, payment, or performance bonds are required. The compensation amount will be determined based on submitted bids, with the contract structured as an Independent Contractor Agreement commencing upon receipt of an executed contract and valid purchase order from the City. Site visits are encouraged prior to bid preparation to assess quantity, composition, and site conditions.