Landfill Alternative Daily Cover Tarp System and Installation

Dane County, Wisconsin is seeking bids for a Landfill Alternative Daily Cover Tarp System and Installation through Request for Bid (RFB) #2024-RFB-071-PR. The procurement is specifically for an automatic roll-out tarp system compatible with DEERE 850L LGP and/or Bomag BC1173 RB-5 machines, designed to cover a daily landfill area of 200 feet x 150 feet with a minimum tarp width of 30 feet. The comprehensive system must include a complete tarp deployment system, spool assembly, wireless remote control, installation services, training, and a five-year warranty. Vendor submissions are due by August 19, 2024, at 2:00 pm, with vendor questions accepted until August 9, 2024. The contract term spans five years from September 1, 2024, to August 31, 2029, with potential renewal options. Evaluation criteria include local vendor preferences, with additional points awarded to vendors based in Dane County or adjacent counties, and vendors must demonstrate compatibility with specified equipment, provide detailed tarp material specifications, and outline replacement costs and expected product lifespan.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged enterprises, but does require vendors to comply with fair labor practices and non-discrimination policies. Vendors must provide comprehensive insurance coverage, including commercial general liability, automobile liability, environmental liability, and workers' compensation. The RFB identified specific potential vendors for notification, including SWS Sales Co., Tarpomatic, Belton Industries, Pac-Tech, BTL Liners, and Western Liner. While specific budget ranges are not explicitly stated, the bid includes detailed pricing requirements for the base system, which involves one complete tarp deployment system with four spool assemblies, and an alternate bid for a minimum of 6,000 square feet of additional tarps. The solicitation allows for pricing proposals that include line items for the deployment system, spool assemblies, remote control, tarps, installation, training, warranty, and potential future service and maintenance costs.