Lamps and ballasts

The State of South Carolina's Materials Management Office (MMO) is conducting a statewide term contract solicitation for lamps and ballasts through an online reverse auction process. The procurement seeks to establish a contract for lighting products across four distinct lots: General Electric, Philips, Sylvania, and Recycling/Disposal, encompassing fluorescent lamps and ballasts, compact fluorescent lamps, high-pressure sodium lamps, metal halide lamps, LED products and fixtures, and associated recycling services. Offerors must bid on all items within a complete lot to be considered for award, with pricing structured as a percentage discount applied to established catalog prices. The pre-bid conference is scheduled for July 11, 2022, at 10:00 AM via Microsoft Teams, with questions due by 3:00 PM that same day. The offer submission deadline is August 3, 2022, at 11:00 AM, with an online reverse auction projected for August 12, 2022, and award notification expected on August 18, 2022. The resulting contract will have an initial one-year term with four additional one-year renewal options, spanning from September 8, 2022, to September 7, 2027.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the solicitation. Vendors must be registered with the state and complete a three-step qualification process and training before participating in the live auction. The contract will be available for use by all South Carolina public procurement units, with mandatory utilization for state governmental bodies. Vendors are required to maintain sufficient inventory to supply the entire state within 30 days of purchase order receipt and provide contractor point-of-contact representatives. While specific award values are not explicitly stated, the solicitation indicates estimated product volumes ranging from 1,000 to 10,000 units over the five-year contract period. Vendors will be subject to an administrative services fee of one percent of total quarterly sales, and all items must be new and meet ANSI C78 standards with appropriate safety certifications from UL, NEMA, or equivalent entities.