Lamar Co DHR FY27 Lawn Service

Lamar County Department of Human Resources (DHR) in Alabama is requesting quotes for FY27 lawn service under a quick-quote process, with quotes due October 26, 2026 and a mandatory site visit scheduled October 23, 2026 from 8:00 a.m. to 4:00 p.m. at 250 Springfield Road, Vernon, Alabama. Vendors must attend the site visit and sign an attendance sheet to qualify for quote consideration.

The scope comprises grass cutting service not to exceed 20 cuts per fiscal year (with approximately 15 cuts anticipated during growing season months, potentially 2–3 times monthly in spring and summer), including weed eating, edging, debris removal, and leaf mulching; and shrub or hedge trimming limited to two times per year (spring and fall). All associated service requirements must be included in the unit price. Services may be performed weekdays Monday through Friday or weekends, with coordination required between the contractor and the DHR County office point of contact regarding cut height specifications and scheduling.

Pricing shall be submitted per unit — per cut for grass cutting and per trim job for shrub trimming. Price quotes must remain valid through October 31, 2026, and prices are firm and fixed through the entire September 2027 purchase order period. Payment terms are net 30 days in arrears following service completion.

The contract may be renewed annually by written agreement up to a total contract cost of $25,000 or a total time period of five years from the effective date, whichever comes first. Price escalations during contract performance may be considered if justified and do not exceed 5% of annual contract cost or corresponding industry-specific price index increases. Suppliers must be registered in Alabama Buys and participate electronically through the Alabama Buys platform. Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, including E-Verify enrollment verification. The primary point of contact is Ruby Johnson at (205) 695-5005; backup contact is Julie Holsonback at (205) 695-5033.