Lamar_Co_DHR_Lawn_Service_Specifications_FY2027__no_WR.docx
DOCX document 17 KB Posted
- Attached to
- Lamar Co DHR FY27 Lawn Service
- Solicitation number
- SRC0000037238
- Issued by
- Lauderdale County, Alabama
About this file
This is a lawn service specification document issued by Lamar County Department of Human Resources (DHR) in Alabama for Fiscal Year 2027 (October 2026 through September 30, 2027). The scope of work includes two primary service lines: grass cutting service not to exceed 20 cuts per fiscal year with associated tasks such as weed eating, edging, debris removal, and leaf mulching, and shrub/hedge trimming limited to two times per year (spring and fall). A mandatory site visit is required for all vendors, including the incumbent contractor, scheduled for Friday, October 23, 2026, from 8:00 a.m. to 4:00 p.m. at Lamar County DHR, 250 Springfield Road, Vernon, Alabama 35592. Vendors must sign an attendance sheet at the conclusion of the facility tour to qualify for quote consideration. Price quotes must remain valid through October 31, 2026, with the primary point of contact being Ruby Johnson at (205) 695-5005 and backup contact Julie Holsonback at (205) 695-5033.
Pricing shall be submitted on a per-unit basis, with grass cutting priced per cut and shrub trimming priced per trim job, with all associated service requirements included in the unit price. Prices are firm and fixed from the date of valid quote through the entire September 2027 PO period. Payment terms are net 30 days in arrears following service completion, with no invoices submitted or dated prior to service completion. Services may be performed weekdays Monday through Friday or weekends, with coordination required between the contractor and the DHR County office point of contact regarding grass cutting schedules and cut height specifications. During spring and summer growing seasons, grass cuttings may be required 2-3 times per month, with approximately 15 cuts anticipated during the growing season months.
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| File | Type | Posted |
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| DOPQQBPV4.08.26.pdf |
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Text version
Lamar Co DHR Lawn Service Specifications FY2027 – (Oct. 2026 – September 30, 2027) (no WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office. Required Site Visit scheduled for Friday, October 23, 2027, 8:00 am – 4:00 pm.
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2026 Price Quotes are for Fiscal Year 2027. Prices are firm and fix from date of valid quote through Sept 2027 PO period (October 2026 – September 30, 2027 Address:
Lamar Co DHR 250 Springfield Road Vernon, Alabama 355920489 POC: Ruby Johnson (205) 695-5005 – Primary Julie Holsonback (205) 695-5033 – Back-up Main line (205) 695-5000 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 2026 – September 30, 2027).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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