Lake Brazos Low Water Dam Cleaning

The City of Waco, Texas is soliciting bids for Lake Brazos Low Water Dam Cleaning services through Request for Bid (RFB) No. 2025-052, with the procurement located in Schleicher County. The primary service involves debris removal upstream of the Lake Brazos Dam, targeting materials such as logs, plastic, tires, and other accumulated debris. Contractors will be required to remove organic materials and place them downstream, while collecting non-organic trash in city-provided roll-off dumpsters. A mandatory pre-bid meeting is scheduled for July 23, 2025, at 10:00 A.M., with final bids due on August 6, 2025, at 2:00 P.M. Central Time. The contract is structured for one year with potential renewal options for four additional one-year terms, contingent on mutual agreement. Bidders must submit a comprehensive pricing structure including a mobilization fee per work event and an hourly rate covering all operational expenses such as machinery, fuel, labor, and miscellaneous costs. The city anticipates two cleaning events per year, with approximately 80 billable hours allocated for each event.

The procurement includes specific requirements for contractor qualifications, with the city mandating that the general contractor must self-perform 60% of the project. Minority and Women-Owned Business Enterprise (MWBE) status will be considered during evaluation, though it will not solely determine contract award. Bidders are required to submit a bid bond for 5% of their total bid amount and complete various mandatory forms including business identification, conflict of interest questionnaire, and debarment certification. The city will utilize electronic bidding through the Bonfire portal, with paper submissions still accepted. While specific budget ranges are not explicitly detailed, the bid structure allows for flexibility in quantities based on unit prices and approved budgeted funds. Potential bidders will need to participate in the Zoom-based bid opening on August 6, 2025, using meeting ID 160 834 4820, demonstrating the procurement's technology-enabled approach to vendor selection.