Laboratory Instrument Maintenance & Repair Services for Thermo GCMSMS

The Washington State Department of Ecology is seeking a two-year service contract for Laboratory Instrument Maintenance and Repair Services for two Thermo Gas Chromatography/Triple Quadrupole (GCMSMS) instruments located at the Manchester Environmental Laboratory (MEL). The procurement is a Request for Quote (RFQ) with a performance period from July 1, 2025, through June 30, 2027. The successful vendor must have a minimum of 5 years of experience servicing Thermo Scientific GCMSMS instruments and will be responsible for comprehensive repairs, including electronic, pneumatic, mechanical, and analytical components. Key deliverables include annual preventative maintenance, unlimited telephone technical support during business hours, and onsite service visits within 72 hours of a service request. The bid evaluation will be scored across three primary criteria: cost (55 points), onsite response time (25 points), and direct employment of field service engineers (20 points). Proposals are due on Thursday, May 29, 2025, at 5:00 PM PDT, with bidders required to submit a Statement of Qualifications, three references, and complete various certification forms addressing wage laws, workers' rights, and non-discrimination.

The Department of Ecology encourages participation from small, veteran, minority, and women-owned businesses, aligning with state economic and environmental goals. The solicitation includes a unique five percent bid preference for vendors who do not require employees to sign mandatory arbitration clauses. While specific budget ranges are not explicitly stated, the contract will be billed every six months, starting July 1, 2025. The procurement covers jurisdictions including Kitsap County and Kitsap Lake CDP, with the primary focus on maintaining critical laboratory instruments essential for conducting state environmental analysis. No incumbent vendors are specifically mentioned, and there are no explicit restrictions on organizational types beyond the encouragement of diverse business participation. The contract appears designed to ensure the continued optimal performance of MEL's scientific instruments, with a comprehensive approach to maintenance and repair that prioritizes technical expertise, responsiveness, and competitive pricing.