Laboratory-Grade Steam Sterilizer – Supply, Installation, Maintenance, Calibration, and Repair Services

The City of Phoenix Water Services Department is soliciting quotes under RFQ-27-0463 for supply, installation, maintenance, calibration, and repair services for a laboratory-grade steam sterilizer at the 23rd Avenue Wastewater Treatment Plant Compliance Laboratory, with responses due October 29, 2026 at 2:00 p.m. local Phoenix time. The RFQ indicates no set-asides. Attached forms carry Public Transit Department DBE-N designations, including a Small Business Participation Plan and a certification of final payment, and an aviation Sensitive Security Information acknowledgement.

The sterilizer must fit within a maximum footprint of 36 inches wide, 75 inches high, and 60 inches deep, and sustain at least 121°C at 15 psi for a continuous 30-minute hold. It must sterilize glassware, laboratory-prepared media, heat- and moisture-stable laboratory materials, biohazardous materials, and biohazardous waste bags. Required services include quarterly preventive maintenance, annual NIST-traceable calibration, initial operator training for a minimum of five City personnel, and on-call repair and technical support. On-site repair response is due within 24 hours, and the contractor must provide a minimum one-year full warranty covering equipment, hardware, and software. Offerors must demonstrate at least five years in business and maintain sufficient local inventory to support daily City requirements.

The five-year term begins on the Commencement Date and carries no options to extend. Pricing must be firm and fixed for the first year, after which annual increases may be considered with 60 days' written notice and supporting documentation. Prices are quoted FOB destination, with delivery, fuel surcharges, freight, and miscellaneous fees included in pricing. Offerors must register in the City's Procurement Portal and comply with background screening for contract workers at the contractor's expense. Procurement Officer Cameron Broniarczyk is the contact at (602) 534-7640 or cameron.broniarczyk@phoenix.gov.