Laboratory director

The West Virginia Office of Shared Administration is issuing an Automated Request for Quotation (ARFQ WEH2500000008) on behalf of the Department of Health Facilities at Welch Community Hospital to establish an open-end service contract for Laboratory Director staffing services. The solicitation seeks a qualified Laboratory Director to support in-house laboratory operations at Welch Community Hospital located at 454 McDowell Street, Welch, West Virginia, in Mineral County. The selected vendor must provide a licensed Doctor of Medicine or Doctor of Osteopathy with a West Virginia medical license, or equivalent credentials including pathology certification and relevant laboratory experience and training. The contract term is for twelve months, with the Laboratory Director available for up to 24 hours per day on a monthly fee basis, with monthly invoicing in arrears by the 15th of each month. The vendor is responsible for all travel costs and mileage associated with contract performance and must maintain strict confidentiality of all private and protected health information in accordance with HIPAA requirements. The initial deadline for vendor questions was December 16, 2024, at 10:00 a.m. EST, with the final bid submission deadline of January 9, 2025, at 1:30 p.m. EST to the Office of Shared Administration Operations/Purchasing at One Davis Square, First Floor, Room 111, Charleston, West Virginia 25301. Bids may be submitted electronically through WV OASIS, via USPS mail, Federal Express, UPS, or hand delivery to Theresa Dorsey, and the contract will be awarded to the responsive and responsible bidder providing the lowest grand total cost meeting all technical requirements.

The solicitation is subject to both state and federal procurement requirements under 2 C.F.R. 200.317 through 200.327, with the State reserving the right to award to multiple entities if necessary to satisfy separate state-level and county/local procurement evaluations. All vendors must be registered with the West Virginia Purchasing Division, provide proof of a West Virginia physician license, and maintain professional malpractice insurance in the amount of $1,000,000.00 with the State listed as an additional insured prior to contract award. Vendors must comply with federal compliance provisions including minority business and women's business enterprise participation standards, domestic product preferences, equal employment opportunity standards, anti-kickback compliance, and debarment and suspension requirements under West Virginia Code of State Rules 148-1-6. The solicitation includes a HIPAA Business Associate Addendum establishing comprehensive obligations for handling protected health information, including breach notification requirements within 24 hours for suspected incidents and 72 hours for confirmed breaches. Pricing is firm for the life of the contract unless otherwise specified, and the contract does not include automatic renewal; any renewal requires mutual written consent with requests submitted 30 days prior to contract expiration. The specific contract award value and budget range are not disclosed in the solicitation documents; pricing will be determined through the competitive bid evaluation process based on the monthly fee submitted by each responsive bidder, with the total contract value calculated by multiplying the monthly fee by twelve months.