Laboratories Administration Garment Rental & Laundry Service Contract

The Maryland Department of Health Laboratories Administration is seeking a comprehensive Garment Rental & Laundry Service Contract for its central laboratory facilities located in Baltimore City. The procurement is a five-year contract spanning from September 1, 2025, through August 31, 2030, with the primary objective of providing clean, compliant laboratory garments for approximately 202 employees. The contract requires a vendor to supply and manage 606 lab coats annually, with each employee initially receiving three coats, and an additional 20 unassigned supply coats. Bidders must provide lab coats meeting specific technical specifications, including ASTM standards for fluid repellency, air permeability, and fabric characteristics. The solicitation requires vendors to handle garment fitting, labeling, cleaning, repair, and inventory control, with mandatory weekly Tuesday deliveries and pickups between 8:30 AM and 12:30 PM. Bids are due by April 11, 2025, at 2:00 PM EST and must be submitted electronically through eMMA. The contract will be awarded to the most favorable (lowest cost) responsive and responsible bidder as a fixed-price agreement.

The procurement encourages participation from minority business enterprises, suggesting potential set-aside or preference provisions for disadvantaged business entities. The solicitation emphasizes strict handling protocols for potentially contaminated laboratory garments, requiring vendors to demonstrate expertise in managing laboratory apparel with universal precautions and safety standards. While specific budget ranges are not explicitly stated in the documents, the comprehensive nature of the service—covering rental, cleaning, fitting, labeling, and inventory management for over 600 garments annually—suggests a substantial multi-year contract value. The contract includes provisions for potential renewal at the state's discretion, indicating flexibility in the procurement approach. Vendors must provide full pricing transparency, with all costs (including labor, profit, overhead, and administrative expenses) to be fully loaded into the weekly per-garment rate. The technical complexity of the requirement, particularly the specific laboratory garment specifications and handling protocols, suggests that potential bidders will need specialized experience in scientific workplace garment services.