Draft_Bid_Price_Form_for_Garment_Rental_and_Laundry_Service_TW_02.14.25-updated-2.18.25_TW_02.24.25-RH_02.25.25_TW_02.26.25.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- BPM050367
- Issued by
- Baltimore City, Maryland
About this file
The document is a Draft Bid Price Form for a Garment Rental and Laundry Service contract issued by the Maryland Department of Health Laboratories Administration. The procurement is a five-year contract from September 1, 2025, through August 31, 2030, seeking a vendor to provide comprehensive garment services for its central laboratory facilities in Baltimore City. The contract requires supplying and managing 606 lab coats annually for approximately 202 employees, with each employee receiving three coats and an additional 20 unassigned supply coats. Bids are due by April 11, 2025, at 2:00 PM EST and must be submitted electronically through eMMA, with the contract to be awarded to the most favorable (lowest cost) responsive and responsible bidder.
The bid form requires full pricing transparency, with all costs including labor, profit, overhead, and administrative expenses to be fully loaded into the weekly per-garment rate. The solicitation emphasizes strict handling protocols for laboratory garments, requiring vendors to demonstrate expertise in managing apparel with universal precautions and safety standards. Bidders must provide lab coats meeting specific ASTM standards for fluid repellency, air permeability, and fabric characteristics. The procurement encourages participation from minority business enterprises and includes provisions for potential renewal at the state's discretion. While specific budget ranges are not explicitly stated, the comprehensive nature of the service suggests a substantial multi-year contract value, targeting vendors with specialized experience in scientific workplace garment services.
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Instructions
| B-1 Bid Instructions |
| In order to assist each Bidder in the preparation of its Bid and to comply with the requirements of this solicitation, Bid Instructions and a Bid Form have been prepared. Each Bidder shall submit its Bid on the Bid Form in accordance with the instructions on the Bid Form and as specified herein. Do not alter the Bid Form or the Bid may be determined to be not responsive. The Bid Form is to be signed and dated, where requested, by an individual who is authorized to bind the Bidder to the prices entered on the Bid Form. |
| The Bid Form is used to calculate the Bidder’s TOTAL BID PRICE. Follow these instructions carefully when completing your Bid Form: |
| A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct. |
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this MS-IFB and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this MS-IFB and proposed by the vendor at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every blank in every Bid Form shall be filled in. Any changes or corrections made to the Bid Form by the Bidder prior to submission shall be initialed and dated.
F) Except as instructed on the Bid Form, nothing shall be entered on or attached to the Bid Form that alters or proposes conditions or contingencies on the prices. Alterations and/or conditions may render the Bid not responsive.
G) It is imperative that the prices included on the Bid Form have been entered correctly and calculated accurately by the Bidder and that the respective total prices agree with the entries on the Bid Form. Any incorrect entries or inaccurate calculations by the Bidder will be treated as provided in COMAR 21.05.02.12 and may cause the Bid to be rejected.
H) If option years are included, Bidders must submit pricing for each option year. Any option to renew will be exercised at the sole discretion of the State and comply with all terms and conditions in force at the time the option is exercised. If exercised, the option period shall be for a period identified in the MS-IFB at the prices entered in the Bid Form.
I) All Bid prices entered below are to be fully loaded prices that include all costs/expenses associated with the provision of services as required by the MS-IFB. The Bid price shall include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor. If labor rates are requested, those amounts shall be fully loaded rates; no overtime amounts will be paid.
J) Unless indicated elsewhere in the MS-IFB, sample amounts used for calculations on the Bid Form are typically estimates for evaluation purposes only. Unless stated otherwise in the MS-IFB, the Department does not guarantee a minimum or maximum number of units or usage in the performance of the Contract.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive.
Bid Price Form
| (IFB) GARMENT RENTAL AND LAUNDRY SERVICE | |||
| Note to Vendors: Lab Coat Quantity is based on three (3) lab coats per employee for approximately 202 lab employees. | |||
| Contract Year | Lab Coat Quantity | Weekly Rate Per Lab Coat | Total Bid Price for Contract Year (52 Weeks) |
| Year 1 | 606 | $0.00 | $0.00 |
| Year 2 | 606 | $0.00 | $0.00 |
| Year 3 | 606 | $0.00 | $0.00 |
| Year 4 | 606 | $0.00 | $0.00 |
| Year 5 | 606 | $0.00 | $0.00 |
| Total Bid Price for Five (5) Years | $0.00 | |
| Submitted by: |
| Signature of Authorized Representative | Date |
| Printed Name and Title: | |
| Telephone: | |
| Email address: | |
| Bidder Company Name: | |
| Bidder Company Address: | |
| Location(s) from which goods/services will be provided/performed (City/State): | |
| FEIN: | |
| eMMA #: |
File details come from the government source that posted it. Updated .