Lab Services

The City of Madison Engineering Division is seeking qualified laboratory services vendors through Request for Proposals #14088-0-2025-BP, with proposals due on November 26, 2025, at 2:00 PM Central Time. The procurement aims to secure comprehensive environmental sample testing services, including analysis of groundwater, landfill leachate, stormwater, soils, and sediments for multiple parameters. Vendors must be certified by the Wisconsin DNR, preferably with NELAP certification, and must provide sample containers, shipping services, sample analysis, and detailed report preparation and delivery. The evaluation process will allocate 60% of the total score to the cost proposal, 35% to experience and project capability, and 5% to local preference. Required deliverables include verifiable reporting limits, standard turnaround times, and electronic data deliverables. The contract will be initially set for one year, with the City reserving the option to renew for two additional one-year periods. Vendors must demonstrate fiscal responsibility and the ability to provide efficient, high-quality laboratory services across a wide range of environmental testing methodologies.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The current contract has historically averaged approximately $40,000 to $50,000 annually, with pricing to be based on a comprehensive cost proposal submitted in an Excel workbook covering direct and indirect expenses. The proposal includes an extensive matrix of testing services with estimated annual sample quantities ranging from 2 to 250 samples per parameter across water, leachate, soil, and sediment testing categories. The Cost Proposal Form A2 allows for method substitutions and provides a comprehensive framework for vendors to input unit prices and calculate total annual costs. Testing methods cover a broad spectrum of environmental analyses, including volatile organic compounds, metals analysis, PFAS testing, RCRA metals, pH measurements, and chemical oxygen demand. No incumbent vendors were specifically identified in the provided documentation, and no details were provided about existing infrastructure or technology integration requirements.