14088 Award Recommendation.pdf

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

City of Madison Proposal Award Recommendation

Proposal award recommended by:

Department name: Engineering

Department leadership: Kathy Cryan Initials: KMC Date: 12/18/2025

Project name: Lab Services RFP number: 14088-0-2025-BP

Project description:

The City of Madison Engineering Division is requesting proposals for Laboratory Services from qualified and experienced vendors. This includes providing all sample containers, shipping services, sample analysis, and report preparation and delivery. Vendors submitting proposals must be certified by the Wisconsin DNR, and preferably NELAP. In addition to specific State and USEPA requirements, all work shall comply with all applicable governmental regulations, project specific quality standards and accepted good practice for the type of work being performed.

Contract term:

Initial term: Upon date of execution by the City of Madison, for one (1) year.

Number of potential renewals: Up to two (2) additional one (1) year periods.

Award amount:

Initial term award amount: $100,000

Total potential award amount, including all future renewals*: $300,000

The award amount is: ☐ Actual contract amount ☒ Estimated contract amount (if yes, explain below)

The Contract Award includes price adjustment terms: ☒ No ☐ Yes (if yes, explain below)

Additional amount information: The amount is estimated based on previous year testing requirements. This amount is subject to change.

Budget information:

Enter current and/or next year information if applicable. Enter N/A if not applicable.

Is there grant funding associated with this project: ☐ Yes ☒ No

GL Account: multiple, as needed (see comment)

Project Account: multiple, as needed (see comment)

☐ Award is contingent on additional budget approval: Committee or authority name. Date: __________________

Budget Comment: This is a Not To Exceed contract for specified services, as needed. It will apply to many current and future projects. Much of the work is leachate testing for landfills and is funded by the Landfill Operating budget.

Other work is funded by various Capital Budgets depending on the project.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing

Current year commitment $N/A Next year commitment* $

Current budget available $N/A Next year budget available* $

*The City may terminate any contract with no penalty if the Common Council fails to appropriate funds for the continuation of the contract for any ensuing fiscal year.

Number of proposals received: Two

List Proposers’ names.

1. Eurofins Environment Testing North Central, LLC

2. Pace Analytical Services, LLC

Panel members first conducted evaluations of proposals independently based on the pre-established criteria determined by the panel. Then, the panel met to discuss all qualitative and quantitative aspects of the proposals and overall ratings as a group. Purchasing staff rated the cost section of the proposals.

Below is a summary of the scoring:

Section

Max Points

Eurofins

Pace

Technical

35 26.17 31.00

Cost

60.00

56.20

Local Vendor

5 0.00 0.00

Total

86.17

87.20

Based on the scoring, the panel felt comfortable selecting the top scoring vendor, Pace Analytical Services, LLC, as the awarded vendor.

Local Vendor Preference

How many proposers qualified for Local Preference? None

Was the selected proposer qualified for Local Preference? No

Did Local Preference influence the outcome of this RFP? No

Final Award of Evaluation Panel: Pace Analytical Services, LLC

Additional information (optional): NA

Purchasing reviewer: Brian Pittelli Initials: Date:

Purchasing Supervisor Mary Richards Signature: Date: 12/19/2025

12/19/2025