Lab Coat and Hand Towel Rental

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Cabinet of Health and Family Services, Department for Public Health Laboratory, is issuing Request for Bid (RFB 758 2600000542) to procure lab coat and hand towel rental services. The procurement requires vendors to provide weekly pick-up and drop-off services at 100 Sower Boulevard in Frankfort, Kentucky, with deliverables consisting of 21,240 fluid-resistant cuffed lab coats, 5,000 cotton hand towels (18" x 18"), 33 replacement lab coats, 1,000 emblem fees, and 160 replacement hand towels, with unit pricing required for each line item. Bidders must meet pass/fail requirements for weekly delivery and pick-up service and will be evaluated based on a best value approach with price weighted at 100 points maximum, with the lowest compliant price receiving full points and other bidders scored proportionally. All bids must be submitted electronically through the Commonwealth's eProcurement system by Thursday, May 7, 2026, at 1:30 p.m., with written vendor questions due by Monday, April 27, 2026, at 12:00 p.m. and Commonwealth responses issued by Wednesday, April 29, 2026. Vendors must provide pricing F.O.B. Destination Freight Prepaid and Allowed, excluding federal excise tax and Kentucky sales or use tax, with pricing remaining firm for the first twelve months. The initial contract term is one year from the award date with an option to extend for four additional two-year periods with written approval from both parties, and vendors must maintain Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance of $1,000,000 combined single limit for delivery vehicles.

Reciprocal preference applies to Kentucky resident bidders, and qualified bidders including Kentucky Correctional Industries and Kentucky Industries for the Blind receive preference scoring equal to twenty percent and fifteen percent of maximum points, respectively. All bidders and contractors must complete and submit a notarized Required Affidavit for Bidders, Offerors, and Contractors prior to contract award, attesting compliance with Kentucky campaign finance laws in accordance with KRS 45A.110 and 45A.115. No incumbent vendor information, set-aside percentages, or specific budget range has been disclosed in the available procurement documents. The Commonwealth reserves the right to cancel the RFB if all responses exceed available funding. Vendors must provide Certificates of Insurance prior to award and maintain compliance throughout the contract period. The solicitation documents do not identify an estimated award value or budget range for this procurement opportunity.