L3Harris P25 and Air/Ground Portable & Mobile Radio and System Maintenance

The Kenton County Airport Board (KCAB) is seeking proposals for L3Harris P25 and Air/Ground Portable & Mobile Radio and System Maintenance at the Cincinnati/Northern Kentucky International Airport (CVG). The procurement is a comprehensive maintenance contract for the airport's communication systems, which includes a 7-channel primary and standby trunked system, 6 Symphony consoles, an interop gateway, 6 bi-directional amplifiers, 400 active P25 portable radios, 160 active P25 mobile radios, 2 control bases, 190 active air/ground mobiles, and 20 active air/ground portables. Proposers must be an authorized Harris Service Center with technical personnel who have completed Harris P25 Service Training and possess Harris Infrastructure Managed Services at the Partner Level. The evaluation criteria will assess proposals based on project approach (30%), experience and qualifications (30%), support (30%), and cost (10%). Key dates include questions due by November 6, 2025 at 11:59 pm, answers posted by November 13, 2025 at 11:59 pm, and proposals due on November 20, 2025 at 2:00 pm Eastern Time. The anticipated contract implementation date is January 1, 2026, with an initial five-year term and an option to renew for two additional one-year terms.

The procurement includes provisions for Kentucky resident bidder preference and adheres to Title VI of the Civil Rights Act of 1964, ensuring disadvantaged business enterprises will have a full and fair opportunity to submit bids without discrimination based on race, color, or national origin. The contract will be compensated on a time and materials basis, with pricing including base monthly maintenance costs, hourly rates for services outside the base scope, per-vehicle installation rates, and fixed costs for radio programming and firmware alignment. Contractors will be required to maintain extensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation, with specific high-limit requirements for work performed on airport ramps, taxiways, and runways. The draft contract includes provisions for annual price adjustments based on the Consumer Price Index for the Midwest Region, limited to a maximum of 3% of the current annual contract price. While the total contract value is not explicitly stated, the comprehensive nature of the maintenance services and the five-year contract term suggest a substantial procurement opportunity for qualified radio system maintenance providers.