L. E. D. Marquee Messaging System Purchasing, Installation, Repair and Replacement Services

The School Board of Seminole County (SBSC), Florida's 12th largest school district, is soliciting bids through Invitation to Bid (ITB) #25260103B-TL to establish contracts for LED marquee messaging system purchasing, installation, repair, and replacement services. The procurement seeks licensed contractors with a minimum of five consecutive years in business to furnish all labor, supervision, travel, materials, tools, and equipment necessary to support LED marquee systems across the district's 68 schools and centers, including 37 elementary schools, 12 middle schools, nine high schools, six special centers, a virtual school, and four charter schools. Contractors must provide all-inclusive, fixed pricing covering labor (including standard, after-hours, and emergency service hourly rates), materials, shipping, and delivery on an FOB Destination basis to locations within Seminole County. Specified deliverables include percentage discounts off manufacturer list prices for LED systems from Daktronics, Stewart Signs, Watchfire Signs, Vantage LED, and Optec Displays, or alternative markup percentages on cost for unlisted items. Key scheduling dates include a voluntary pre-solicitation meeting on April 21, 2026, at 10:00 a.m. EST via WebEx, a question deadline of April 23, 2026, before 2:00 p.m. EST (submitted to Loydtz@scps.k12.fl.us), submission of bids by May 14, 2026, at 12:00 p.m. EST via the VendorLink portal with public bid opening via WebEx to follow immediately, Board approval of the award recommendation scheduled for June 16, 2026, and a contract effective date upon Board approval or June 16, 2026, whichever is later. The contract will operate as an indefinite quantity agreement with an initial three-year term and an optional two-year renewal period, with the SBSC reserving the right to award to one or more contractors on a lowest responsive and responsible bidder basis.

This solicitation contains no specific set-aside designations for disadvantaged or minority-owned enterprises, nor are there identified incumbent vendors or current contractors listed in the available documentation. All personnel accessing school campuses must comply with background check requirements under the Jessica Lunsford Act, and contractors must obtain all necessary permits and licenses at their own expense. Required insurance includes commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), product liability insurance, workers' compensation at statutory limits, and automobile liability insurance ($1,000,000 combined single limit). The contract represents an indefinite quantity procurement with no guaranteed minimum or maximum expenditure, and the SBSC does not guarantee purchase volumes, meaning award values and budget ranges are not specified in the solicitation documents. The SBSC reserves the right to terminate the contract with 30 days' notice at the end of any fiscal year or immediately for convenience without penalty beyond payment for services already rendered, and the contract is subject to availability of funds.