KYTC Oil and Water Separator Master Agreement

The Kentucky Transportation Cabinet (KYTC), Division of Facility Support, is issuing a Request for Bid (RFB 605) for a Master Agreement to provide oil and water separator services at maintenance facilities across all twelve KYTC districts statewide, with Elliott County included within the solicitation scope. The services procured include scheduled annual inspections and maintenance, unscheduled troubleshooting and maintenance, vacuum truck services tiered by mileage distance (0-100 miles, 101-200 miles, 201-300 miles, and greater than 300 miles), hourly maintenance work, and waste disposal services for trench drains and oil-water separator systems. Vendors are not required to bid all districts but must provide pricing for all line items within any selected district to be considered for award. The bid submission deadline is December 27, 2024, at 1:30 PM Eastern Time, with a tentative award date of January 4, 2025, and the initial contract period running from award through November 30, 2025, with four optional one-year renewal periods available. All bids must be submitted electronically through the Kentucky Vendor Self Service eProcurement system at https://vss.gov, and questions should be directed to Tiffany Kiser at 502-782-3974 or Tiffany.Kiser@ky.gov. Award will be determined using a best-value ranking approach weighted at 95 points for price and 5 points for response time, with vendors required to specify guaranteed response times in calendar days; vague statements such as "as required" or "as soon as possible" will render bids non-responsive. Successful bidders must maintain Contractor's General Liability Insurance with $1,000,000 per occurrence limits, Kentucky workers' compensation insurance, and be registered with the Kentucky Division of Waste Management's Hazardous Waste Branch as a used oil transporter prior to award.

The solicitation permits vendors to claim resident bidder status or qualified bidder status if applicable by submitting required affidavits, though no explicit set-asides for disadvantaged enterprises are identified in the procurement documents. Price increases are prohibited during the first twelve months of the contract but may be requested thereafter with industry-wide justification; a penalty of $1,000 per day applies for failure to meet contracted delivery dates unless delays result from factors outside the vendor's control. Vendors must provide proof of registration with the Kentucky Division of Waste Management and submit manifests for all waste disposal conducted under the contract. The procurement does not identify incumbent vendors or current contractors, nor does it specify total award values or budget ranges, though the nature of the services across twelve districts and the four optional renewal periods suggest a potentially substantial multi-year commitment. The directory of garages and maintenance facilities, updated November 20, 2024, identifies specific facility locations across the state and notes certain locations house multiple storage tanks, including two tanks at McCracken County, three at Hardin County, and two at Clay County, which may inform vendor capacity planning and service delivery approaches.