KYPCIS Catering / Lexington FY27

The Commonwealth of Kentucky, Department of Criminal Justice Training is requesting quotations for catering services to support the Kentucky Post Critical Incident Seminar (KYPCIS) in Lexington, with responses due July 24, 2026 at 3:00 p.m. EST. The vendor must maintain a primary business location within Fayette County, Kentucky, and hold a catering and food-service license — eligibility requirements that filter the bidder pool. Reciprocal preference applies to Kentucky resident bidders; Kentucky Correctional Industries and qualified bidders receive preferences of 20 percent and 15 percent of maximum points respectively.

The scope covers catering services for eight seminars throughout fiscal year 2027 (August 2026 through June 2027), held at Tate's Creek Christian Church in Lexington. Each seminar spans four days with attendance of 45 participants on day one and 85 participants on days two through four. Deliverables include lunch, dinner, snacks, all paper products, water, and tea; meals feature self-serve buffet or individually packaged options with specified menus including chicken and beef entrees, pasta bar, sandwich lunch, and fajita bar. The vendor must accommodate last-minute requests, documented food allergies with advance notice, and provide all equipment and supplies except tables and chairs.

The maximum per-seminar budget is $12,500, with a total fiscal-year cost restriction of $20,000 across all eight seminars. The contract runs August 1, 2026 through June 30, 2027. Award uses a best-value evaluation method with 1,000 points allocated solely to price — lowest bidder receives maximum points, subsequent bids scored proportionally. Invoices are due on or before the 10th of the month following service delivery, with payment within 30 working days of approval. Bidders must execute the Commonwealth of Kentucky's Required Affidavit for Bidders, Offerors and Contractors affirming compliance with Kentucky campaign finance laws. Contact Christy Cole at 859-622-2804 with inquiries.