Copy of Food Matrix FY27 Lexington (002).xlsx

This is a catering service food matrix for the Commonwealth of Kentucky's KYPCIS (Kentucky Public Contract Information System) catering contract in Lexington for fiscal year 2027. The contract covers catering services from August 1, 2026, to June 30, 2027, and specifies meal service requirements across a four-day event. The scope includes eight catering line items consisting of two dinners and two lunches featuring self-serve buffet or individually packaged options compliant with COVID-19 guidelines, one sandwich lunch, one fajita bar lunch, and snack services. Dinner offerings include chicken with roasted vegetables, mashed potatoes, salad, rolls, and desserts; dinners on day two feature a pasta bar or beef entree; and day three offers beef or chicken entrees. Lunch menus include salad and potato bars on day two, sandwiches on day three, and a fajita bar on day four. All meals include beverages in gallon containers (sweet and unsweet tea, lemonade), disposable serviceware, and condiments. Expected attendance is 45 participants on day one and 85 participants on days two through four.

The contract budget is not to exceed $12,500.00 for all catering services. The food matrix indicates unit prices and total costs displayed as $0.00, suggesting pricing information is pending submission from vendors or will be negotiated separately. Food substitutions will be accommodated for participants and staff with documented food allergies, with advance notification to the contractor. The contract is governed by the Kentucky Model Procurement Code, relevant regulations, and Finance and Administration Cabinet Policies, with the agreement constituting the entire understanding between the Commonwealth and the contractor, superseding any prior understandings or alternative terms.