KSU: Student Event Services & Equipment

Kennesaw State University (KSU), acting through the Board of Regents of the University System of Georgia, is issuing an electronic Request for Proposals (eRFP) to establish a contract for Student Event Services and Equipment under the State Purchasing Act. The procurement seeks qualified suppliers to provide comprehensive event services and equipment for Student Affairs, with the primary goal of enhancing campus engagement and student experiences. The required services span a wide range of entertainment and event support, including inflatables (bounce houses, obstacle courses), yard games, carnival games, rock wall climbing, portable rides, artist/entertainer services, carnival food options, and rental furniture. Specific deliverables include equipment delivery, setup, teardown, and staffing of activity stations for campus events. The solicitation is open to vendors who can demonstrate capabilities in providing diverse, safe, and dynamic event services across multiple categories such as interactive games, entertainment, food services, and equipment rentals. The proposal is due on November 13, 2025, with the original posting date of October 9, 2025, allowing potential vendors approximately one month to prepare and submit comprehensive proposals.

While no specific set-aside designations or restrictions were explicitly mentioned in the procurement document, the opportunity appears open to a broad range of event service providers who can meet the comprehensive requirements. The contract will be executed through Kennesaw State University, located in Cobb County, Georgia, potentially offering significant exposure for selected vendors. The procurement does not specify exact budget ranges or potential contract values, but the extensive list of required services suggests a potentially substantial annual contract. No incumbent vendors were identified in the documentation, and there were no explicit mentions of required technology integrations or specific enterprise designations. Vendors will likely be evaluated based on their ability to provide a comprehensive range of services, demonstrate reliability, ensure safety protocols, and offer competitive pricing across the multiple event service categories outlined in the solicitation.