KSP-CVE Wireless Semi-Portable Scales and Trailer

The Commonwealth of Kentucky, on behalf of the Kentucky State Police (KSP) Commercial Vehicle Enforcement (CVE) Division, issued a Request for Bid (RFB 758 1900000101) for the procurement of two Intercomp AX900 Wireless Semi-Portable Scale Systems with trailers. The solicitation was posted on August 9, 2018, with a bid closing date of August 23, 2018, at 1:30 p.m. Eastern Time, and vendor written questions were due by August 15, 2018, at 3:00 p.m. EST. Bids must be submitted in sealed, hard-copy format in person at the Finance Office of Procurement Services, Capitol Annex Room 095, 702 Capitol Ave, Frankfort, Kentucky 40601; online bidding is not permitted. The equipment specifications require complete semi-portable scale systems designed for outdoor commercial vehicle weight enforcement, featuring 14-foot digital wireless weighing platforms with 120,000-pound capacity, four seven-foot weighing pads with ramps, digital CPU/Indicator with thermal printer capabilities, and various interface cables with quick-disconnect connectors. The systems must be NTEP III certified with electronic shear beam load cells accurate within 50 pounds and 1% of reading, operate in temperatures from 14 to 104 degrees Fahrenheit, and include a DOT-approved Class IV tilt-bed transport trailer with specified features including dual 6,000-pound drop axles, electric winches, hydraulic tilt package, LED lighting, and custom industrial scale tarp. Deliverables must include instruction and operating manuals, a one-year manufacturer's warranty on all equipment except digital cables (which carry a six-month warranty), minimum one year of complimentary technical support, and on-site training at the KSP's discretion, with all pricing to include delivery on an F.O.B. Destination Freight Prepaid and Allowed basis. Award determination will use a best-value ranking approach allocating 90 points to price and 10 points to delivery time, with the lowest bidder receiving maximum points and subsequent bidders scored proportionally.

Kentucky resident bidders are entitled to reciprocal preference, and qualified vendors including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with severe disabilities receive additional preference equal to a percentage of maximum points awarded. All bidders must submit a completed Revenue Form 10A100 Kentucky Tax Registration Application, required annual affidavits, and a Certificate of Authority from the Secretary of State if applicable, with unit prices excluding all federal excise taxes and Kentucky sales or use taxes. The procurement represents a one-time purchase for a single ordering agency, the Kentucky Department of Highways, with equipment to be delivered to the KSP-CVE Division at 919 Versailles Road, Frankfort, Kentucky 40601, and billing directed to the KYTC Division of Maintenance, 200 Mero Street, 3rd Floor, Frankfort, Kentucky 40622. No alternate products or specifications will be accepted; the solicitation specifically requires the Intercomp AX900 Wireless Semi-Portable Scale System or an NTEP III certified equivalent. Failure to meet contract delivery dates will result in one percent (1%) per day deductions from invoices for each day delivery is delayed beyond the contracted due date. The Commonwealth reserves the right to cancel the RFB if responses exceed available funding and may cancel any resulting contract with thirty (30) days' written notice.