KM EMA - GEMS Air Compressor Maintenance

The Illinois Emergency Management Agency (IEMA) is seeking a comprehensive air compressor maintenance contract for its Division of Nuclear Safety Gaseous Effluent Monitoring System (GEMS), covering eight Kaeser Model SX5T Rotary Screw Air Compressors with Integrated Refrigerated Air Dryers located at six nuclear power stations (Braidwood, Dresden, Byron, LaSalle, Clinton, and Quad Cities) and two additional test systems in Springfield. The contract will span two years, from July 1, 2025 to June 30, 2027, with critical requirements including 24/7 on-site response within four hours of notification and repair completion within 24 hours of problem diagnosis. Vendor qualifications mandate factory-trained certification for the specific Kaeser model, with strict compliance to nuclear power plant safety regulations and Constellation Nuclear Power Plant requirements. Vendors must be prepared to handle potential background reviews, follow escorted visitor protocols, and possess a State-issued Real ID for site access. The procurement opportunity is specific to Grundy County, Illinois, with a proposal due date of June 26, 2025, and services will be billed on a time and material basis, including materials and parts replacement.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and the detailed requirements suggest a highly specialized technical service with stringent qualification criteria. Vendors must demonstrate comprehensive repair capabilities, use equivalent materials to original installations, and properly dispose of waste materials. The contract involves working across multiple nuclear power facilities, which implies significant operational complexity and security considerations. While a specific budget range is not explicitly stated, the comprehensive nature of the maintenance contract and its coverage of eight air compressor systems across multiple nuclear sites suggests a substantial potential contract value. The procurement is governed by the State of Illinois Chief Procurement Office's Standard Terms and Conditions (Version 23.1), which includes extensive compliance requirements such as maintaining proper documentation, obtaining necessary licenses, and providing $1,000,000 in general commercial liability insurance. Vendors must also complete a 33-point certification process covering legal, ethical, employment, tax, and operational standards to be considered eligible for the contract.