Kiwanis Community House - Hardwood Floor Replacement

The City of Cheyenne, Wyoming, located in Laramie County, is seeking bids for the Kiwanis Community House Hardwood Floor Replacement project (Bid S-10-25), which involves removing and replacing 3,870 square feet of hardwood flooring at 4603 Lions Park Drive. The project requires complete removal of existing flooring and base coving, installation of standard hardwood underlayment, and placement of 3 1/4 Maple Grade 2 hardwood with black metal transition strips at six interior thresholds. Contractors must apply a waterborne sport court finish using specific Bona brand sealant and finish products, with work to be completed between January 27th and March 2nd, 2025. A mandatory pre-bid meeting was held on December 23, 2024, and electronic bid responses are due by January 7, 2025, at 2:00 pm, with a public bid opening via Zoom. Bidders must submit a 5% bid guarantee, performance and payment bonds, and various required documentation including a non-collusion affidavit and subcontractors list. The contract will be awarded to the most qualified and responsible bidder submitting the lowest total responsive bid, with a two-year warranty required on workmanship and materials.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, but does include Wyoming state preferences for labor and materials that may benefit local contractors. The project includes a base bid for reinstalling existing coving and an alternate bid for replacing base coving with new black coving. While no incumbent vendor is explicitly mentioned, the project involves working within an existing community facility with specific constraints, including maintaining four existing surface-mount electrical boxes and ensuring new floor height does not restrict door operations. The contract will be funded through the City of Cheyenne, with payment structured through monthly submissions based on percentage of work completed, and the City will withhold 5% of the work's dollar value for a minimum of 41 calendar days after the Notice of Final Settlement. Liquidated damages may be assessed for project delays, with amounts ranging from $250 to $3,500 per calendar day depending on the original contract amount. The total project budget is not explicitly stated, but bidders will be submitting a lump sum bid for the comprehensive floor replacement.