Kitchen hood repair and replacement

The South Carolina Department of Corrections issued Request for Quote (RFQ) 5400021747 for kitchen hood repair and replacement services across nine correctional facilities: Wateree, Manning, MacDougall, Lieber, Evans, Livesay, Palmer, Perry, and Lee Correctional Institutions. The primary objective is to replace non-UL-300 compliant hood suppression systems with UL-300 compliant Ansul or Pyro-Chem systems, which includes installing all necessary piping, nozzles, detection lines, fusible links, and installation materials. Vendors must provide comprehensive shop drawings detailing piping, nozzles, detection cables, pull stations, and covered appliances, with installation considered complete only after successful inspection and testing by Pye Barker Fire & Safety. The original bid deadline was August 31, 2021, which was subsequently amended to September 28, 2021, at 10:00 AM, with award notification posted on October 1, 2021. Site visits were scheduled for September 6-10, 2021, across the various correctional facilities, and vendors were required to submit sealed offers to the SC Department of Corrections Purchasing Branch either by physical mail or email. Bidders must provide unit pricing for each line item, with all materials being new and delivery required within 90 days of purchase order receipt.

The solicitation allows for South Carolina Resident Vendor, Resident Contractor, and Resident Subcontractor preferences as defined in Section 11-35-1524 of the South Carolina Code of Laws, with bidders claiming these preferences required to provide specific documentation and in-state office information. Subcontracting is permitted only under specific conditions, such as when the subcontracted portion exceeds 10% of the cost or involves critical performance elements. The contract was ultimately awarded to Pye Barker Fire & Safety, located in Columbia, SC, with a total awarded amount of $43,219.00. The pricing structure includes itemized line items for materials like Pyro-Chem cylinder assemblies, Ansul UL-300 R-102 systems, brackets, pull stations, and detection components, with labor costs ranging from $200 to $2,400 per system depending on the facility and scope of work. Re-testing fees of $500 per system and service surcharges of $50 per system were also included in the contract. Nonresident contractors are subject to a 2% withholding requirement on payments unless properly registered with the Department of Revenue.