Kitchen Hood Inspection & Cleaning Services - Term Contract There is a non-mandatory pre-bid meeting 10/16/25 at 9:00 am cst. - Supplier Inquiries & Responses

Louisiana State University (LSU) has issued an Invitation to Bid (RFQ-0000002640) for a Term Contract for Kitchen Hood Inspection and Cleaning Services across its campus buildings. The solicitation seeks qualified and licensed suppliers to comprehensively inspect, clean, and service commercial kitchen hood systems and associated fire suppression systems. The contract will run from the award date through June 30, 2026, with options to renew for two additional 12-month periods. The scope encompasses approximately 145 kitchen hoods across various brands and systems, with service frequencies ranging from annual to monthly based on kitchen volume. The bid is due on November 4, 2025, at 11:00 AM CT, with electronic submissions required at lsubids@lsu.edu. Pricing includes six line items covering annual, monthly, quarterly, and semi-annual cleaning services, system cylinder 12-year test/refill, actuator cartridge replacement, and semi-annual kitchen hood inspections (totaling 290 inspections). Suppliers must meet specific qualifications, including Louisiana Office of State Fire Marshal certifications for hydrostatic testing and kitchen fixed fire suppression systems, and comply with NFPA 96, NFPA 17A, and Louisiana administrative codes.

The contract will be awarded on an all-or-none basis to the lowest responsible and responsive supplier. Bidders must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, automobile liability, and excess insurance, with LSU named as an additional insured. While no specific set-aside designations or restrictions on respondent types are mentioned, the stringent technical and certification requirements suggest a specialized market for this contract. The procurement is limited to East Baton Rouge Parish and applies to LSU campus facilities. Though a specific contract value is not explicitly stated, the extensive scope of 145 kitchen hoods and multiple service types indicates a potentially significant annual contract value. The two-year potential contract duration (initial term plus two possible renewals) provides an opportunity for a stable, long-term service relationship with the selected vendor, contingent upon satisfactory performance and continued university needs.