Kitchen Hood and Fire Sprinkler Inspections and Maintenance Services

Laramie County School District Number One in Cheyenne, Wyoming is seeking bids for Kitchen Hood and Fire Sprinkler Inspections and Maintenance Services through Invitation for Bid (IFB) No. 26CB2006. The procurement covers comprehensive inspection and maintenance services for fire sprinkler and kitchen hood suppression systems across multiple district locations, including Central High School, East High School, Carey Junior High, Triumph High School, and several elementary schools. Vendors must provide quarterly and semi-annual inspections involving visual assessments, functional testing, and detailed reporting. Key requirements include submitting a comprehensive inspection and maintenance plan, demonstrating at least five years of service experience, and providing three professional references. Bidders must complete detailed pricing worksheets on an all-or-none basis and will be evaluated based on their ability to meet minimum service requirements. The contract period is set from November 1, 2025, to October 31, 2027, with potential renewal options for up to two additional years. The proposal submission deadline is September 2, 2025, with the bid to be awarded to the most comprehensive and compliant vendor.

The district offers a 5% preference for Wyoming resident bidders for commodities and requires extensive insurance coverage, including workers' compensation, commercial liability, and umbrella excess liability. Vendors must register on the Rocky Mountain E-Purchasing System and comply with Wyoming state procurement statutes, including submitting a W-9 and Certificate of Insurance. The procurement follows specific bidding guidelines based on expenditure levels, with purchases under $25,000 following routine procedures, expenditures between $25,000 and $49,999 requiring at least three informal bids, and purchases over $50,000 necessitating a minimum of three formal bids with Board of Trustees approval. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, vendors must adhere to ethical standards, including prohibitions on gifts and conflicts of interest. The district reserves the right to terminate the contract if funds are not appropriated, and pricing may be subject to adjustments during renewal periods. Though a specific budget range is not provided, the comprehensive nature of the services suggests a significant contract value covering multiple school district locations.